Project Coordinator (Contract - 18 months)
About The Position
As a Project Coordinator, you will be involved in assisting the Project Manager in ensuring the project is managed to the right quality standards and completed efficiently and on time. You will also assist with establishing effective project governance, processes, and systems to be utilized throughout the project, ensuring that key information and data is effectively shared and appropriately retained. Building and maintaining strong relationships with the client and team members, and interfacing with multiple stakeholders, including executive management, project team members, consultants, and vendors, will be key aspects of this role. You will assist with the flow of project information between team members and stakeholders, attend relevant meetings, and update and maintain issues/actions logs as current. The role involves the development of detailed project plans, attendance at status meetings, and follow-up with team members on completion status and close-out of open items. You will contribute to monthly reporting on various aspects of the Client's program and prepare various reports for multiple audiences, including formal project management reports and executive dashboards. Assisting with the preparation of proposals for new projects or variations to existing projects will also be part of your responsibilities. SOX control responsibilities may be part of this role, which are to be adhered to where applicable.
Requirements
- Experience working in a Project Coordination or administrative role within the construction industry is preferred.
- BA/BS in Business, Construction, Architecture, or a related field. Relevant work experience will also be considered in lieu of degree.
- Minimum of (3) year’s professional experience in project controls or administration.
- Strong collaboration and relationship building skills.
- Excellent communication skills and presentation skills.
- A problem-solving mindset.
- Expert in Microsoft and Google Suite of software products; especially Excel
Nice To Haves
- Corporate Interiors and Tenant Improvement experience is a plus.
Responsibilities
- Assist the Project Manager in ensuring the project is managed to the right quality standards and completed efficiently and on time.
- Assist with establishing effective project governance, processes and systems to be utilized throughout project.
- Ensure that key information and data is effectively shared and appropriately retained.
- Build & maintain strong relationships with the client and team members.
- Interface with multiple stakeholders, including executive management, project team members, consultants and vendors.
- Assist with the flow of project information between team members / stakeholders.
- Attend relevant meetings, update and maintain issues/actions logs as current.
- Development of detailed project plans, attendance at status meetings and follow-up with team members on completion status, close-out of open items.
- Contribute to monthly reporting on various aspects of the Client's program.
- Preparation of various reports for multiple audiences, including formal project management reports, executive dashboards and other reporting requirements.
- Assist with the preparation of proposals for new projects or variations to existing projects.
- SOX control responsibilities may be part of this role, which are to be adhered to where applicable.
Benefits
- A healthy, productive and flexible working environment that respects work-life balance.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
