Project Coordinator, Rail & Transit

Arcadis•Toronto, ON

1d•CA$71,000 - CA$106,000•Onsite

About The Position

Arcadis is seeking a Project Coordinator to join their growing Rail & Transit team in Ontario. This role will support the successful delivery of complex, multidisciplinary infrastructure projects by providing coordination across project teams, stakeholders, and delivery partners. This is an opportunity for a detail-oriented professional to build their career within a global consultancy committed to innovation, sustainability, and technical excellence. The Rail & Transit team in Canada partners with clients such as Metrolinx and major municipalities to deliver integrated, sustainable mobility solutions.

Requirements

Bachelor’s degree in Engineering, Project Management, Business, or a related discipline
3–7 years of experience in a project coordination or project support role, ideally within rail, transit, or major infrastructure environments
Strong understanding of project delivery frameworks and controls
Proficiency in tools such as MS Project, Primavera P6, Excel, SharePoint, and collaboration platforms
Demonstrated ability to manage competing priorities in a fast-paced, delivery-focused environment
Strong interpersonal and communication skills, with the ability to engage effectively across teams and clients

Nice To Haves

Familiarity with Ontario transit programs and agencies (e.g., Metrolinx, TTC) is considered an asset

Responsibilities

Provide essential coordination support across all phases of project delivery, from initial planning through to successful implementation.
Assist Project Managers by supporting key project controls, such as scheduling activities, tracking costs, and preparing regular progress reports.
Maintain accurate project documentation, including registers for risks, issues, and actions, as well as governance records that ensure compliance and transparency throughout the project lifecycle.
Coordinate internal and external stakeholder meetings, ensuring the preparation of relevant materials and capturing key outcomes and action items.
Track progress against established project milestones, proactively identify and highlight potential risks or delays.
Support contract administration, procurement processes, and document control protocols.
Facilitate collaboration across multidisciplinary teams—including engineering, systems, and program management—by promoting effective communication and shared understanding of project objectives.
Contribute to continuous improvement initiatives, leveraging digital tools and innovative delivery methodologies to enhance project performance and outcomes.