Project Coordinator

AIR Control Concepts•Lenexa, KS

1d•$60,000 - $80,000•Onsite

About The Position

Midwest Machinery, a member of the AIR Control Concepts family, has a 100-year legacy of leadership in cooling tower sales and hydronic/energy-efficient systems. The company strives to be its customers' most trusted and valued partner in designing and constructing better buildings and mechanical systems, aiming to deliver 'The Midwest Experience' for customer success, building efficiency, and team rewards. The Project Coordinator is responsible for supporting and managing active projects from start to finish, ensuring schedules, deadlines, and deliverables are met. This role involves close collaboration with internal team members, manufacturers, contractors, engineers, and end users to ensure projects are completed smoothly and on time.

Requirements

Experience working in an office‑based, computer‑focused role supporting projects or operations
Proven ability to manage multiple, complex projects at the same time, with a strong focus on driving outcomes and meeting deadlines
Experience coordinating projects primarily from an administrative standpoint, using email, phone, text, and virtual meetings to communicate and track progress
Comfortable working with limited field involvement, with only occasional job site visits as needed
Strong organizational and time‑management skills, with the ability to manage dozens of active projects simultaneously
Highly communicative and proactive, with a tendency towards overcommunication both internally and externally
Results‑driven mindset with a sense of urgency to resolve open items and push projects to completion
Comfortable working cross‑functionally with internal teams and external partners
Willingness to manage projects primarily through administrative coordination rather than hands‑on field work
Ability to work independently, follow up consistently, and maintain momentum on long‑running projects

Responsibilities

Manage active and ongoing projects, schedules, and deadlines
Interface with all members of our team to coordinate successfully complete projects
Diligently handle the relationship with our manufacturers, contractors, engineers, and end users
Become proficient in Salesforce and our accounting system to setup project financials, generate PO’s and invoicing of projects
Learn our manufacturer’s selection programs and software to be able to enter orders, look up project details, and actively manage manufacturers' and customers’ schedules
Manage both new equipment jobs, labor jobs, and reconstruction projects
Manage the manufacturer warranty process through the warranty periods of projects
Proactively train and self-develop skill sets needed to become proficient in the role- online and in-person manufacturer’s training
General office tasks as needed
Assist in inventory management
Travel as necessary for training opportunities