Project Coordinator 04197 NWSS

North Wind Group•Los Alamos, NM

1d•Onsite

About The Position

North Wind Site Services is comprised of scientists and technical experts focused on providing program management and environmental remediation services including investigation and characterization, environmental remediation, remedial action, regulatory public involvement services, environmental compliance, logistics, and records and facility management. The Project Coordinator provides administrative support from project planning to project close out, including record keeping, procurement, logistics, document updates, and Requests for Information (RFI) and change orders. Maintains project files, project library, and field site binders.

Requirements

Associates degree or equivalent experience
3-5 years of administrative, clerical, records management, document control, and SharePoint experience
Advanced skills with Adobe Acrobat and Microsoft Office products
Excellent verbal and written communication skills
Must pass pre-employment background check
Must pass pre-employment drug screening
Must be able to pass random drug screenings
Must be able to hold a DOE issued badge, and/or site-specific badge as required.
Proof of citizenship will be required as a condition of employment.
Candidates may be required to obtain and hold a Secret or Higher US Government Clearance.

Nice To Haves

Experience working with government contracts preferred but not required.
2+ years’ experience working in government contracting, DOE or DOD environment.

Responsibilities

Assist with project procurements, cost and schedule reporting, accruals and invoicing, and processing change orders.
Log and process daily reports, project correspondence, submittments, meeting minutes, and other records and reports.
Assist in the development, planning, analysis, evaluation, and prioritization of project deliverables and requirements.
Assist in the production of management plans, technical documents, procedures, and presentation graphics, including editing the work of others.
Transmit all contract deliverables, track receipt, status, approvals and version control; accurately maintain logs and records using SharePoint or other database systems.
Manage site training database, and file copies of contract-required training certification.
Assist Project and Contract Managers in development of project schedules, resource plans, and budgets during the bid and proposal phase.
Coordinate and schedule meetings, record and distribute meeting notes, maintain database, and compile reports for deliverables.
Coordinate and assist troubleshooting administrative and office tasks with personnel including scheduling and purchasing and general queries.
Coordinate tracking and purchasing of office supplies and necessary maintenance for the office space.
Communicate with project personnel to obtain plan updates and perform project plan maintenance.
Coordinate employee in/out processing.
Upload receipts and apply codes for online credit card and other purchasing systems.
Other duties include activities such as, collating, scanning, filing daily logs and reports; recording accurate meeting minutes; maintaining calendars, tracking appointments and crew work schedules; ordering and receiving equipment and supplies as needed.