Project Coordinator

Ahern • Fond du Lac, WI

7d

About The Position

Looking for a company that values your skills, respects your contributions, and gives you the tools to thrive? With more than 145 years as a family-owned business, we’ve built a reputation as one of the best mechanical and fire protection contractors in the country. We pride ourselves on delivering unmatched quality and innovation while providing you with job stability, opportunities for career progression, and support. We have an exciting opportunity for a Project Coordinator located in Fond du Lac, WI . How you will contribute: In this role, you will be a key driver in ensuring the smooth and successful execution of our FSE (Fire Systems & Equipment) construction projects. You’ll support both field and office teams by responding quickly to shifting priorities, handling a wide variety of non‑recurring tasks, and bringing a steady, solutions‑focused mindset to a fast-paced environment. Your ability to pivot without disruption will help keep our teams coordinated, informed, and equipped to perform efficiently in the field. You will play an important role in organizing project documentation, creating and maintaining technician packets, and preparing materials that support installation and commissioning activities. As an active participant in job scope and weekly progress meetings, you will help guide conversations, assist in running meetings when needed, and capture accurate meeting minutes that support alignment across project teams. Your contribution will extend to daily operational coordination, where you will schedule technicians, manage calendar changes, and facilitate equipment needs to ensure our field teams have what they need—when they need it. Through consistent communication and exceptional customer service, you will serve as a trusted support partner to field technicians, office staff, managers, and the FSE Superintendent. Your adaptability, attention to detail, and proactive approach will be instrumental in maintaining momentum across projects and elevating the overall success of our FSE operations.

Requirements

• Ideal candidate should bring to Ahern a completed Associate’s degree in an administrative program and/or three to five years of administrative support type experience, preferably within the construction industry.
• Excellent customer service skills
• Strong attention to detail
• The ability to thrive in a fast-paced, deadline-driven work environment
• Being proficient in Microsoft Office programs, along with being technically inclined to learn industry-specific software such as Bluebeam and Smartsheets will be essential.

Responsibilities

• Organizing project documentation
• Creating and maintaining technician packets
• Preparing materials that support installation and commissioning activities
• Actively participate in job scope and weekly progress meetings
• Help guide conversations
• Assist in running meetings when needed
• Capture accurate meeting minutes that support alignment across project teams
• Daily operational coordination
• Schedule technicians
• Manage calendar changes
• Facilitate equipment needs to ensure our field teams have what they need—when they need it
• Serve as a trusted support partner to field technicians, office staff, managers, and the FSE Superintendent

Benefits

• Top-Tier Benefits: Our 401(k) match and health benefits rank in the top 20% nationwide
• Incentives: A significant portion of our profits is shared with employees through bonus programs
• Generous PTO with the opportunity to buy additional time off
• Paid Parental Leave: Supporting you at every life stage with paid maternity and paternity leave
• Mental Health Resources: Free, full-service mental health care for you and your family
• Wellness Programs: Access on-site fitness centers, personal development funds, and more
• Professional Growth: Take advantage of education assistance, training programs, and development opportunities to advance your career
• Work-Life Balance: Enjoy hybrid and flexible schedules to fit your needs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree