Construction Project Coordinator

D5 Capital•Arvada, CO

12d•$65,000 - $72,000•Onsite

About The Position

This full-time role sits within our Central Services Team, supporting multiple markets across the portfolio. The Project Coordinator owns the administrative lifecycle of every project from contract execution through final close-out, keeping projects moving by eliminating documentation delays, securing permits and HOA approvals on time, and protecting the progress payment milestones that drive cash flow across the business. The Project Coordinator is the single point of accountability for permitting, HOA approvals, procurement tracking, documentation control, and payment milestones, eliminating friction for Project Managers and field teams so every project is administratively ready before it touches the field.

Requirements

Strong organizational discipline, able to manage multiple active projects simultaneously without dropping items
Detail-oriented with a system-driven approach to tracking permit timelines, HOA deadlines, and procurement milestones
Clear written and verbal communication skills for coordinating with municipalities, HOAs, vendors, and internal teams
Proficiency with project management software, CRM platforms, and shared digital filing systems
Ability to work independently, manage competing priorities, and escalate risks proactively
Reliable, consistent follow-through on commitments without exception
Comfortable in a fast-paced, growth-oriented environment where processes are still being built
Valid driver's license
Ability to successfully pass a background check and drug screen

Nice To Haves

Prior experience in construction, home improvement, or a permit-heavy residential service business
Experience coordinating permitting or HOA submissions across multiple jurisdictions
Familiarity with procurement tracking and vendor coordination workflows
Experience in a KPI-managed, performance-driven organization

Responsibilities

Own project setup from contract execution, creating and maintaining complete digital project files with version tracking
Verify executed contracts, scope of work, and customer agreements are properly documented before project release
Establish and maintain master project logs covering permits, HOA status, procurement, and close-out
Prepare and submit permit applications to applicable municipalities and Authorities Having Jurisdiction (AHJs), tracking corrections and approval timelines
Prepare and submit HOA applications and architectural review packages, tracking revisions and approvals
Maintain jurisdiction- and HOA-specific requirement checklists to reduce rejection rates
Coordinate inspection scheduling and maintain accurate inspection result documentation
Confirm purchase order release upon permit and HOA approval, tracking manufacturing milestones against lead time windows
Maintain procurement tracking logs for all active projects and flag supply risks before they impact schedule
Coordinate delivery logistics and site staging readiness with field supervision and warehouse personnel
Trigger progress payment milestones upon confirmed material delivery in coordination with the Project Manager
Monitor aging orders and escalate risks to the Director of Operations to protect margin
Initiate and maintain close-out documentation throughout project execution, including warranties, inspection approvals, and completion sign-offs
Provide regular updates to the Director of Operations on permit status, procurement risks, and administrative readiness
Enforce administrative gate checks before material release, mobilization, and close-out
Identify workflow gaps and recommend improvements to permitting, procurement, and documentation processes