Contract - Project Coordinator
About The Position
Join Our Team at 4 S.T.E.L. Engineering! We're looking for a detail-oriented and proactive Contract Coordinator to support our award-winning structural engineering firm. If you thrive in a collaborative, relaxed environment and enjoy managing the details that keep projects running smoothly, we'd love to hear from you. At 4 S.T.E.L. Engineering, we combine technical excellence with a fun, supportive workplace culture. 4 S.T.E.L. Engineering delivers innovative and practical structural engineering solutions across commercial, industrial, retail, educational, and renewable energy sectors. We're proud to be recognized as a: - 2023 Zweig Group Hot Firm - 2023 Orange County Business Journal Fastest-Growing Private Company - 2023/2024 ENR Top Engineering Firm in California
Requirements
- Associate's degree required; Bachelor's degree preferred
- Minimum 3 years of experience in contract review or coordination
- Familiarity with general and professional liability insurance
- Strong attention to detail and data entry accuracy
- Proficient in Microsoft Office Suite
- Excellent written and verbal communication skills
- Ability to work collaboratively across all levels of the organization
Responsibilities
- Coordinate all aspects of proposal and contract development, execution, and tracking
- Draft, review, and manage contracts, proposals, change orders, and related documents
- Serve as the primary point of contact for all contract-related communications
- Collaborate with internal teams and clients to define scopes of work
- Accurately enter new projects into ERP software
- Work closely with project managers, directors, and executives to ensure timely and accurate documentation
- Identify and communicate potential risks or liabilities in contracts
- Manage sub-consultant proposals and contracts, including insurance documentation
- Facilitate project kickoffs and ensure proper documentation and billing stages
- Build and maintain strong relationships with clients and vendors
- Conduct regular follow-ups and client check-ins to gather feedback
Benefits
- Competitive compensation
- Comprehensive health, dental, and vision insurance
- 401(k) with company match
- 11 paid holidays (including a floating holiday)
- Generous paid vacation
- Ongoing professional development
- Team-building events, birthday celebrations, and community service opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
