Project Coordinator

Spectra Contract Flooring•Greensboro, NC

28d

About The Position

Welcome to Diverzify+! We are the largest and most respected commercial flooring installation service company in the industry, with 60+ locations across the U.S. and a team of nearly 2,300. Our innovative vision and partnerships with top companies set us apart. Working with us means joining a fun and hardworking team. We offer competitive pay and total rewards (Medical, Dental, Vision, Telemedical, Mental Health, Prescriptions, HSA/FSA, Life and AD&D, and 401k Company Match). Come join us and be a part of something amazing! At Diverzify+ and our Family of Brands, our Project Coordinators work closely with Project Managers to plan and execute flooring projects from start to finish. Responsibilities include creating action plans, scheduling resources, managing budgets and timelines, coordinating tasks, handling risk management, and maintaining project documentation. They ensure projects meet quality standards, stay on budget, and deliver customer satisfaction through effective communication and time management.

Requirements

Proven work experience in a Construction Administration role.
Experience in project management, from conception to delivery.
An ability to prepare and interpret flowcharts, schedules, and step-by-step action plans.
Strong working knowledge of Microsoft Project and Microsoft Planner.

Nice To Haves

BSc in Business Administration or related field
Experience as a Project Coordinator role or similar within the construction industry.
Familiarity with risk management and quality assurance control
Hands-on experience with project management tools
PMP / PRINCE2 certification

Responsibilities

Manage paperwork flow for Account Managers' or Executives' projects, verifying contracts, POs, and change orders for accuracy
Build customer relations through timely document return and create routing sheets to track paperwork
Communicate with suppliers about product availability and place/track material orders
Make freight arrangements for cost-effective product shipments
Perform timely follow-ups on shipments and track multiple deliveries
Distribute bi-monthly Salesperson billing summary sheets for customer billing
Maintain project documentation in job folders and the computer system
Prepare monthly AIA-type billing and ensure job folders support payment verifications and final invoicing
Review change orders, verify billing documents, and submit for client approval
Complete accurate billing and follow up with clients for payment verification
Prepare necessary project close-outs at project completion.