Project Coordinator

Kroll Konstruction LLC • Longwood, FL

13d

About The Position

We are seeking a Project Coordinator who will play a crucial role in supporting the planning, execution, and completion of construction projects. This position is responsible for coordinating project activities, managing schedules, and ensuring effective communication between project stakeholders. The ideal candidate is highly organized, detail-oriented, and able to manage multiple tasks while ensuring that all aspects of the project stay on track.

Requirements

• High school diploma or equivalent (Bachelor’s degree in Construction Management, Engineering, or related field preferred).
• Entry-level to early-career construction or project coordination experience.
• OSHA certification (OSHA10, OSHA30) or other relevant safety training preferred.
• Knowledge of construction processes, materials, and safety regulations.
• Experience using project management software such as RedTeam Flex (preferred), Procore, MS Project, or similar tools is a plus.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) or Google Suite.
• Ability to problem-solve effectively in a fast-paced environment while maintaining a focus on safety and quality standards.
• Excellent organizational skills with keen attention to detail to manage multiple projects simultaneously.
• Strong communication skills to effectively liaise and address concerns between clients, contractors, and team members.
• Ability to work collaboratively in a fast-paced environment.

Responsibilities

• Assist with setting up, organizing, and maintaining project files, including plans, specifications, logs, and correspondence.
• Help ensure project records are accurately filed and accessible within the project management system.
• Assist with requesting submittals from subcontractors and vendors and tracking responses.
• Help maintain the Submittal Log and support timely routing for review and approval.
• Support buyout activities by organizing vendor documents and tracking required information under PM direction.
• Assist with distributing the Construction Schedule and Weekly 3-Week Lookahead Schedules as directed.
• Support basic field coordination needs by relaying schedule updates and information to relevant team members.
• Help prepare Requests for Information (RFIs) by gathering details, attaching supporting documents or photos, and tracking responses.
• Assist with organizing Change Order and Potential Change documentation, including vendor quotes and supporting backup.
• Help prepare routine project reports, meeting materials, and weekly updates for internal teams and stakeholders.
• Assist with coordinating materials and information for Owner, Architect, and Contractor (OAC) meetings.
• Support tracking of design changes and RFI responses to help maintain accurate jobsite and As-Built drawings.
• Assist with maintaining updated drawing sets for field and project team use.
• Assist the Site Manager with tracking internal completion items and Owner punch list information.
• Help collect, organize, and compile closeout documentation such as warranties, product data, and operation & maintenance manuals.
• Perform general administrative and coordination tasks as assigned to support project execution.
• Learn and follow company processes, documentation standards, and construction workflows under supervision.

Benefits

• 100% company-paid Premium Medical, Dental, Vision, Life ($50,000), AD&D, and Long-term Disability insurance for our employees.
• 10 Paid Personal Days Off (PTO) and 8 Paid Holidays.
• Discretionary Recognition Pay: Additional payroll compensation of up to 10% of base salary, awarded based on performance, company results, and business needs.
• Voluntary Pet Insurance: Providing employees with flexible plans to protect their pets and keep them happy and healthy.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED