Project Coordinator - Private Equity

Proskauer•New York, NY

2d•Onsite

About The Position

The world’s leading organizations and global players choose Proskauer to represent them when they need it the most. With 800+ lawyers in key financial centers around the world, we are known for our pragmatic and business-savvy approach. Proskauer is the place to turn when a matter is complex, innovative and game-changing. We work seamlessly across practices, industries and jurisdictions with asset managers, private equity and venture capital firms, Fortune 500 and FTSE companies, major sports leagues, entertainment industry legends and other industry-redefining companies. A successful candidate will be highly organized, competent in key administrative skills, and comfortable in a high-pressure environment. The individual must exhibit a high level of initiative and use excellent judgment when handling matters with limited guidance. The successful candidate must be able to work well in a team environment.

Requirements

Bachelor's Degree
5+ years of administrative or legal experience
Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint), comfortability with technology and ability to learn programs/software
Self-starter, extremely organized and detailed-oriented with a strong commitment to accuracy
Maintain composure in high-pressure situations and a fast-paced, multi-authority environment
Multi-task and manage priorities effectively
Discretion when dealing with confidential matters
Exceptional and proactive follow-up and follow-through skills
Available to work overtime as needed, including responding to questions outside of office hours

Responsibilities

Provide strategic calendar management for attorneys by planning and scheduling meetings, teleconferences, coordinating travel schedules, transportation and accommodations
Manage, prioritize and respond to emails in a timely manner, including reading and analyzing a high-volume of email contents, forwarding emails along to appropriate parties to streamline workflow and efficiency in responding to client’s requests
Prepare expense reports via the Chrome River system and submit as appropriate
Enter attorney time and review entries in Intapp
Liaise with Client Operations team for partner billing matters
Assist in day-to-day duties such as faxing, filing, copying, messenger service, etc.
Provide excellent telephone coverage, manage high call volume, and distribute messages in a timely and appropriate manner
Field calls and emails and send to attorneys’ offices, ensuring timely responses
Assist with all internal meeting arrangements including booking rooms, technology set-up, physical preparation of materials, coordination of attendees
Manage requests from other departments
Create, edit, and compile large, complex, heavily formatted documents as well as prepare correspondence, memos, and other legal documents from draft utilizing MS Word
Proofread all documents for accuracy and completeness
Open new client matters and request conflict checks
Generate new files and ensure filing is kept current
Prepare files to be closed utilizing proper records storage procedures
Maintain an up-to-date listing of client/matter names and numbers for attorneys
Maintain business development calendar
Circulate regular summaries of upcoming meetings, communicating any changes on a timely basis
Organize Private Equity Group meetings
Attend Private Equity Group meetings and follow through on action items
Ensure all necessary Private Equity-related material is current, properly filed, and circulated, as necessary
Anticipate and evaluate related problems and develop solutions
Maintain deadlines and monitor progress across the team(s) to ensure tasks stay on track; follow-up and coordinate on same as needed
Liaise with clients and coordinate meetings to build and foster positive working relationships
Prepare files to be closed utilizing proper records storage procedures
Demonstrate the highest level of confidentiality with client and attorney information