Project Coordinator, administrative support, contract position in Washington DC

The Consortium • Washington, DC

13h • Hybrid

About The Position

This assignment provides project coordination, business operations, and administrative support to the Public Policy Institute. The role involves supporting the preparation of annual work plan proposals and budget authorization materials, creating and maintaining operational processes and work plans, and providing comprehensive meeting support. Additionally, the position will develop and maintain content for internal SharePoint sites, offer event management support for both virtual and in-person events, and assist with speaking engagements and presentations. Key administrative tasks include calendar coordination, meeting logistics, expense reimbursements, travel arrangements, invoice processing, and procurement activities. The role also requires drafting memos and other internal documents, and performing other duties as assigned. This is a contract position with the possibility of extension into 2027.

Requirements

• Bachelor’s degree and three to five years of relevant experience, or an equivalent combination of education and experience related to the duties of the position
• Knowledge of and interest in business operations or related areas
• Exceptional written, verbal, and interpersonal communication skills
• Demonstrated ability to produce high-quality, professional work products
• Comfort working within a dynamic work environment
• Demonstrated ability to work effectively across teams and with colleagues at all levels of the organization
• Highly proficient in Microsoft Word, PowerPoint, Excel, Teams, and electronic communications tools and platforms

Responsibilities

• Support preparation of the annual work plan proposal and budget authorization materials
• Create, update, and maintain operational processes and work plans to support ongoing operations, special projects, and evolving business needs
• Provide meeting support, including scheduling, agenda development, meeting summaries, and action-item tracking for follow-up
• Develop and maintain content for internal SharePoint sites
• Provide event management support for both virtual and in-person events
• Provide speaking engagement and presentation support, including preparing PowerPoint slides and talking points
• Manage administrative tasks such as calendar coordination, meeting logistics, expense reimbursements, travel arrangements, invoice processing, and procurement activities
• Draft memos and other internal documents as needed
• Perform other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level