PROJECT COORD-MAGNET PROGRAM- PATIENT CARE SERVICES

Froedtert•Milwaukee, WI

7d•Onsite

About The Position

The Project Coordinator – Magnet Program serves as the operational backbone of Froedtert Hospital’s Magnet Recognition Program and nursing shared governance structure. Reporting to the Magnet Program Director, this role coordinates meetings, schedules, documents, projects, and events that support Magnet and shared governance work. The coordinator partners with nursing leaders, shared governance chairs and members, and interdisciplinary teams, working independently and collaboratively in a deadline-driven environment. Strong organization, communication, attention to detail, and follow-through are essential. Under administrative direction, the coordinator develops, maintains, and optimizes operational tools, workflows, and processes in support of department leaders, strategies, and goals. In coordination with department leaders and physicians, the role supports ongoing projects and workgroups to help achieve performance metrics, program growth, and quality initiatives. Other duties may be assigned. The position is onsite at Froedtert Hospital in Milwaukee, Wisconsin. Standard hours are 40 per week, generally Monday through Friday, 8:00 a.m. to 4:30 p.m. Hours may flex according to meeting schedules and seasonal workload, including Magnet designation milestones and shared governance days. The work is primarily office-based, with time spent at a computer, walking to meetings and clinical areas, and standing during events. Occasional lifting of event supplies weighing up to 14 pounds is required.

Requirements

At least 1 year of experience in healthcare or project coordination.
Bachelor’s degree, or an Associate degree with 2 years of relevant experience in lieu of a bachelor’s degree.
Strong analytical and problem-solving skills.
Experience implementing and managing projects or processes.
Demonstrated ability to assist with change management and collaborate effectively with physicians, nursing leaders, and other team members.
Record of moving projects or initiatives through to completion and ability to turn ambiguity into results.
Strong office and project organization, attention to detail, and ability to meet deadlines.
Self-motivated and able to think independently.
Excellent written, oral, and presentation skills.
Proficiency with Microsoft Word, PowerPoint, Excel, and Outlook.
Ability to manage multiple priorities, deadlines, and projects simultaneously.
Skill using Microsoft Excel to organize, track, and maintain project and council information.
Comfort working in Microsoft Teams as well as Word, PowerPoint, and Outlook.
Professional communication with nursing leaders, frontline staff, and interdisciplinary partners.
Ability to anticipate needs and follow through on assignments without prompting.
Ability to build collaborative relationships with people at all levels of the organization.
Ability to occasionally lift event supplies weighing up to 14 pounds.

Nice To Haves

At least 2 years of healthcare experience.
Experience in a Magnet-level system.
Understanding of, or desire to understand, the Magnet Program.
Knowledge of medical terminology.

Responsibilities

Coordinate and support shared governance council operations, including scheduling meetings, preparing agendas and materials, tracking action items, and following up with chairs and members.
Attend shared governance meetings; document discussions, decisions, and action items; distribute minutes within established timeframes; and maintain an organized archive.
Organize and maintain schedules and calendars for nursing leaders, councils, and Magnet workgroups, including meeting cadences and room and virtual meeting logistics.
Create and update PowerPoint presentations and other materials for nursing leadership, councils, and organization-wide audiences, ensuring accuracy, consistency, and timely completion.
Coordinate development of the annual nursing report by gathering content and data, tracking contributor deadlines, editing for consistency, and coordinating production and distribution.
Coordinate nursing event logistics, including timelines, supplies, vendors, communications, day-of coordination, and post-event follow-up.
Track progress on Magnet tactics, workgroups, and projects and prepare status updates for the Magnet Program Director and nursing leadership.
Serve as a central point of contact for Magnet and shared governance questions and requests, communicating timelines, expectations, and changes clearly and promptly.
Develop, maintain, and optimize operational tools, workflows, and processes supporting department leaders, strategies, and goals.
Support department leaders and physicians with projects and workgroups that advance performance metrics, program growth, and quality initiatives.
Perform other duties as assigned.