Project Coordinator

Gensler • Houston, TX

2d • Onsite

About The Position

Gensler's Houston office is seeking a Project Coordinator with industry-related experience to provide vital administrative support to a team of industry-leading designers and architects. As a Project Coordinator, you’ll be the backbone of our project teams, ensuring seamless execution from the first proposal through design phases to project close-out. Success in this role comes from being a natural problem-solver with an eye for detail and a passion for collaboration. You anticipate needs before they arise, keep complex processes running smoothly, and find satisfaction in turning chaos into clarity. If you’re organized, proactive, and love being the connector who makes things happen, you’ll thrive here.

Requirements

• 5+ years of project coordination and/or administrative experience
• Experience within an architecture or design firm is highly preferred
• Bachelor’s degree preferred
• Ability to problem-solve and effectively prioritize workload in a fast-paced environment
• Highly organized and strong attention to detail
• High level of professionalism and strong sense of urgency
• Excellent verbal and written business communication skills
• Intermediate to advanced skills in MS Office Suite (Outlook, Excel, Word, PowerPoint)
• Legal and contract review experience is a plus, but not required
• This position is in-person. Successful candidates will be located in the Houston, Texas area. If you’re open to relocating to the area, please apply! Non-local candidates are welcome.

Nice To Haves

• Experience within an architecture or design firm is highly preferred
• Bachelor’s degree preferred
• Legal and contract review experience is a plus, but not required

Responsibilities

• Support a project team from an administrative standpoint, including business correspondences, proposals, contracts, meeting notes, project filing, and new project setup and management
• Assist with day-to-day operations including calendar maintenance, meeting/event coordination, answering phones, email screening, and travel arrangements
• Perform billable aspects of a project that may require client interface, such as city submittals, accompany team to project meetings, transcribe meeting notes etc.
• Early Project Phases Tasks: Including but not limited to programming data worksheets, consultant contracts, work authorizations, accurate file documentation, project spreadsheet management, correspondence, maintenance of logs (contracts, work authorization, consultant work authorizations)
• Construction Documentation: QA/QC document stamping and coordination, final stamping coordination
• Work with Project Team, Design Managers and Project Architects to manage the flow of construction documentation to ensure accuracy, compliance, and timely distribution
• Prepare project team’s courier service packages, coordinate travel and off site meeting arrangements as needed

Benefits

• comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off
• We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities.
• As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees.
• In addition, we reimburse tuition for certain eligible programs or classes.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees