Project Coordinator - Pharmaceutical and Construction

AtkinsRéalis•Guaynabo, PR

3d•Onsite

About The Position

We are seeking a Project Coordinator – Pharmaceutical and Construction to join our team in Guaynabo, PR. In this role, you will help ensure that construction projects are completed on time, within budget, and to the highest quality standards. You will serve as a key liaison between project managers, clients, contractors, and vendors, managing day-to-day documentation and operational logistics. Our office is in Guaynabo, PR but the position is expected to be full-time collocated at the client’s location in Carolina, PR.

Requirements

Bachelor's Degree in Business or related construction management discipline with six (6)years of business experience. Without a degree, this is typically reached through a minimum of twelve (12) years’ experience in relevant analytical and/or project administrative work.
Microsoft Applications experience.
Ability to perform mathematical calculations, to understand contracts, specifications, organize information and use microcomputer.
Advanced knowledge of Microsoft Excel is required.
Good interpersonal skills required to interact effectively with project managers and subconsultants.
Must have good analytical ability and technical skills.
Bilingual in Spanish and English.

Nice To Haves

Strong knowledge of construction processes, terminology, and safety standards.

Responsibilities

Assist Program/Project/Construction Project Managers with the planning, organizing, and execution of construction projects from pre-construction to close out.
Maintain and organize project documentation, including RFI”s, submittals, change orders, and risk resgisters.
Act as central poring of contact between clients, architects, subcontractors, and vendors.
Schedule meetings and prepare agendas.
Monitor project milestones and track construction progress to ensure adherence to established schedules.
Maintains subconsultant database; verifies all invoices from subs before processing by accounts payable.
Coordinates with subconsultants as needed.
Reviews contracts to ensure they are completed in compliance with company policy.
Ensure invoices are in compliance with contracts.
Ensures that contract and billing files are maintained according to standards.
Develops client analysis and reports as needed.
Prepares and maintains appropriate spreadsheets for billing and project analysis.
Research contracts, plans and regulatory agency manuals to determine and analyze specifications and requirements.
Reviews contract progress reports.
Maintains logs and reports.
Assists in the preparation of contracts, work authorizations and supplemental agreements.
Assists with the initiation, opening and closing of project numbers in accounting system.
May perform such other duties as the supervisor may from time to time deem necessary.