Project Coordinator - Decatur, IL

Archer Daniels Midland•Decatur, IL

5d•Onsite

About The Position

We are seeking a North American Electrical Studies administrative Coordinator who will be responsible for maintaining the electrical arc flash study program and metrics to track compliance for all of ADM's North American locations. This role is responsible for aiding the organization in ensuring electrical studies are completed and maintained at all NA ADM locations. The successful candidate will be highly organized and detail-oriented, with extensive experience successfully managing multiple simultaneous competing priorities.

Requirements

3+ years of progressive administrative experience
Exceptional communication skills with the ability to clearly convey complex technical information, influence diverse stakeholders, and effectively navigate challenging conversations and relationships; proficiency in the English language
Strong commitment to safety, with a proven ability to promote safe work practices and foster a safety-first culture
Proficiency with Microsoft Office suite: Word, Excel, PowerPoint
Significant experience successfully and effectively managing multiple competing simultaneous priorities
Experience reviewing and validating vendor invoices

Nice To Haves

Experience with purchasing systems, including Maximo, JDE, and Coupa
Knowledge of CMMS applications, preferably IBM Maximo, including electrical asset hierarchies, preventive maintenance programs, work management, asset history, and maintenance performance metrics
5+ years of coordination experience, influencing stakeholders and developing organizational strategies
Strong ability to influence without direct authority, establish technical credibility, and drive adoption of common standards and best practices across geographically dispersed facilities and a range of people across diverse backgrounds

Responsibilities

Organize and maintain all electrical studies for ADM NA locations
Distribute electrical study scope packages to provide to our vetted engineering firms that perform these studies
Maintain study program and metrics to show compliance and track progress (approx. 500 studies)
Communicate with BU leadership and local management regarding electrical studies: progress and spend
Run monthly vendor meetings to ensure all studies are on track and address issues
Create all POs for study program: updates, initial studies, software and label orders
Troubleshooting and resolution of invoicing and payment issues
Track quarterly/yearly spend for electrical studies
Manage software license agreement and ensure license keys are up to date and active
Initial contact with new locations and locations with expiring studies, coordinating receipt and transfer of that information to appropriate parties
Planning and tracking necessary travel and costs associated with study work
Vendor selection for study work based on current workload and location
Requesting and reviewing quotes/proposals from vendors
Tracking and managing progress of electrical study to ensure it progresses timely
Manage study calendar to ensure all vendor trips are tracked