Project Coordinator- Water & Environment

Ulteig•San Diego, VA

6h•$32 - $44•Hybrid

About The Position

Ulteig is seeking qualified candidates for the position of Project Coordinator at Ulteig for the Water & Environment (W&E) department. At Ulteig, the Project Coordinator plays an integral role in supporting the day-to-day execution of projects. This role involves administrative responsibilities and a focus on maintaining effective project controls. Water & Environment leads some of the most innovative technology-driven projects across our industry.

Requirements

Bachelor’s degree in Business Administration, Project Management, Engineering, Environmental Science, Natural Resources, or equivalent experience.
1 year of experience in project administration or a related role, preferably working on engineering or planning projects.
Proficiency in Microsoft Office applications and project management software (e.g., MS Project).
Basic understanding of project management and project controls.
Strong analytical and problem-solving skills.
Demonstrates openness to innovation by embracing and applying evolving technology and AI tools to enhance workflows, solve problems and drive continuous improvement.
Must have authorization to work permanently in the U.S.

Nice To Haves

Microsoft Dynamics (Finance & Operations) experience is a plus.

Responsibilities

Manage project setup, maintenance, and closeout.
Provide administrative support for contract management, including reviewing and tracking contract deliverables.
Facilitate communication within project teams to ensure smooth project operations.
Assist Project Managers and technical staff with general responsibilities and tasks as delegated.
Prepare and distribute project documentation, including meeting minutes, status reports, and presentations.
Maintain organized records of project documents, ensuring all stakeholders have access to the latest information.
Assist Project Managers with monthly invoicing and progress reporting.
Support the administration of project contracts, subcontracts, and amendments.
Support the project team by coordinating meetings, workshops, and other project-related activities.
Effectively initiate and implement process changes as necessary.
Support the project manager in the preparation and management of project schedules, budgets, and financial reports.
Proactively identify trends and potential project issues regarding resource planning, schedule, scope, and budget and work with the Project Team to support a risk management strategy.
Maintain project schedule and budget updates throughout the lifecycle of the project.
Identify and track potential project risks to support the Project Manager in risk management.
Proactively identify work assignments that need to be completed.
Build relationships with the Project Team to foster communication and trust.
Adhere to Ulteig governance policies and procedures for project success.