Project Coordinator

Gensler • Las Vegas, NV

32d • $33 - $39

About The Position

Your Role Use your passion for service and attention to detail to help the Gensler team bring designs to life. As a Project Coordinator, you will provide administrative support to a team of industry-leading designers and architects. You're at the heart of your studio's activities and the soul that keeps your studio moving forward. What You Will Do Consistently provide a high level of customer service to Gensler staff, clients, vendors, business partners and guests while at times, being the client interface. Meeting coordination and conference room reservations & set-up, as needed. Attend meetings, if necessary, for taking minutes and documenting other information. Managing workload - prioritizing work and ensuring deadlines are met. Project Start-Up tasks including contracts, proposal letters, work authorizations, creation and/or maintenance of project directories, cloud-based file sharing sites, opening project and sub-project numbers Early Project Phases tasks including but not limited to programming data worksheets, consultant contracts, consultant work authorizations, accurate project files documentation (hard copy and electronic), FAST form documents, project filing, print coordination, copying/scanning, creation/maintenance of various spreadsheets, correspondence, maintenance of logs (contracts, work authorization, consultant work authorizations, sketch logs, plotting), meeting coordination and virtual meeting set-up as required, preparation of meeting agendas and meeting notes, package preparations & shipping/mailing and org charts for the team. Construction Documentation/Administration Phases tasks include file sharing, print coordination, logging RFIs & submittals, forwarding RFIs and submittals to consultants, reminding consultants to respond, QA/QC documents stamping and coordination Project Close-Out tasks include dead filing and punch lists Supporting the Design Managers in the studio by pulling AR reports, coordination fee matrixes Special duties and projects, as assigned or necessary including coverage of other coordinators and front desk reception. TO BE CONSIDERED, PLEASE SUBMIT A CURRENT COVER LETTER AND RESUME IN PDF FORMAT

Requirements

• 5+ years of experience in an administrative capacity preferably with an architecture, construction, engineering, or design firm.
• Ability to effectively prioritize with strong time management skills in a fast-paced environment
• Superior verbal and written communication skills
• Highly organized with a strong attention to detail
• High level of professionalism and strong sense of urgency
• Intermediate to advanced skills in MS Office Suite (Outlook, Excel, Word, PowerPoint)
• Ability to work with minimal guidance; Proactive, motivated self-starter
• Proficiency with virtual meeting platforms such as Zoom and Teams and conferencing systems - web and telephonic
• Flexibility and ability to handle and manage change effectively and efficiently

Nice To Haves

• Bachelor's Degree preferred
• Proficiency in InDesign, Photoshop, and MS Project preferred

Responsibilities

• Consistently provide a high level of customer service to Gensler staff, clients, vendors, business partners and guests while at times, being the client interface.
• Meeting coordination and conference room reservations & set-up, as needed.
• Attend meetings, if necessary, for taking minutes and documenting other information.
• Managing workload - prioritizing work and ensuring deadlines are met.
• Project Start-Up tasks including contracts, proposal letters, work authorizations, creation and/or maintenance of project directories, cloud-based file sharing sites, opening project and sub-project numbers
• Early Project Phases tasks including but not limited to programming data worksheets, consultant contracts, consultant work authorizations, accurate project files documentation (hard copy and electronic), FAST form documents, project filing, print coordination, copying/scanning, creation/maintenance of various spreadsheets, correspondence, maintenance of logs (contracts, work authorization, consultant work authorizations, sketch logs, plotting), meeting coordination and virtual meeting set-up as required, preparation of meeting agendas and meeting notes, package preparations & shipping/mailing and org charts for the team.
• Construction Documentation/Administration Phases tasks include file sharing, print coordination, logging RFIs & submittals, forwarding RFIs and submittals to consultants, reminding consultants to respond, QA/QC documents stamping and coordination
• Project Close-Out tasks include dead filing and punch lists
• Supporting the Design Managers in the studio by pulling AR reports, coordination fee matrixes
• Special duties and projects, as assigned or necessary including coverage of other coordinators and front desk reception.

Benefits

• medical
• dental
• vision
• disability
• wellness programs
• flex spending
• paid holidays
• paid time off
• 401k
• profit sharing
• employee stock ownership
• twice annual bonus opportunities
• reimbursement for certain professional licenses and associated renewals and exam fees
• reimburse tuition for certain eligible programs or classes

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees