Project Coordinator

Spectra Holdings, Inc•Tempe, AZ

11d

About The Position

At Diverzify+ and our Family of Brands, our Project Coordinators work closely with Project Managers to plan and execute flooring projects from start to finish. Responsibilities include creating action plans, scheduling resources, managing budgets and timelines, coordinating tasks, handling risk management, and maintaining project documentation. They ensure projects meet quality standards, stay on budget, and deliver customer satisfaction through effective communication and time management.

Requirements

Proven work experience in a Construction Administration role.
Experience in project management, from conception to delivery.
An ability to prepare and interpret flowcharts, schedules, and step-by-step action plans.

Nice To Haves

BSc in Business Administration or related field.
Experience in commercial floor covering including contract administration, submittals, purchasing, accounts payable.
Experience as a Project Coordinator role or similar within the construction industry.
Familiarity with risk management and quality assurance control.
Hands-on experience with project management tools.

Responsibilities

Project Administration including purchasing, COI’s, certified payroll, OCIP, new vendor set up, AP resolution, project close-outs.
Manage paperwork flow for Account Managers' or Executives' projects, verifying contracts, POs, and change orders for accuracy.
Build customer relations through timely document return and create routing sheets to track paperwork.
Communicate with suppliers about product availability and place/track material orders.
Make freight arrangements for cost-effective product shipments.
Perform timely follow-ups on shipments and track multiple deliveries.
Maintain project documentation in job folders and the computer system.
Prepare necessary project close-outs at project completion.