Project Coordinator - Healthcare Agency

Precision AQ

9h•$40,000 - $60,000•Remote

About The Position

Are you looking for a rewarding career in a collaborative environment passionate about growth? To keep pace with our growing agency we are on the hunt for a savvy Project Coordinator to join our team here at Precision AQ. Precision AQ is the leading payer marketing agency, supports global pharmaceutical and life sciences clients in the achievement of commercial excellence. About You: Consider yourself a highly organized, self-starter with an eye for detail and a pulse on the bottom line? Do you flourish in face-paced environments and relish the particulars? If you’re a born problem-solver and enjoy when no day is the same - keep reading. Oh and “process” is your middle name. You are interested in collaborating with a team of professionals who are encouraging, driven to succeed, and committed to quality contributions crucial to the successful execution of a variety of initiatives. You work passionately, never satisfied with the status quo. You are flexible, able to handle multiple projects at once and do your best work in an energizing environment. What you can expect day-to-day: You will serve as the main communication hub between all parties- Account and Shared Services- for assigned accounts. You will be responsible for working in conjunction with Account Services in coordinating tasks and tracking deadlines.

Requirements

Bachelor’s degree in marketing, communications, advertising or similar field
Minimum 1 year of related experience in an agency setting or marketing related role
Experience in supporting project management or marketing team- assisting in coordinating tasks and tracking deadlines
Working knowledge of timeline/schedule development preferred

Responsibilities

Demonstrate job knowledge and a thorough understanding of agency process, routing procedures, roles and responsibilities of team members
Orchestrate day-to-day activities on assigned accounts and become proficient in the preparation of project timelines, internal status reports, daily hot sheets, end of day lists and various other project management and tracking reports as needed
Gain thorough knowledge of clients’ systems and procedures for tracking jobs; ensure internal team adheres to client requests accurately and in a timely manner
Organize and conduct internal status and attend job kick off meetings and weekly client status calls for assigned accounts
Prioritize and manage multiple jobs whilst paying strong attention to detail
Display a team approach and ensure communication between Account Services and Shared Services - anticipating problems and offering possible solutions.
Educate team members when questions arise on agency or client process
Flag team members who are not complying with process and course correct as needed
Trouble-shoot process or system related questions with internal team members
Assist the Business Operations team to maintain the SocialBridge platform. Tasks include creating new accounts, managing and maintain workspaces, adding new team members for assigned accounts in SocialBridge (e-routing platform)
Route projects (outlines manuscripts, layouts, mechanicals, and proofs) to internal teams using our e-routing system (SocialBridge) and ensure quality control on all assigned jobs