Project Coordinator, Chair in Technology and Society

University of Ottawa • Ottawa, ON

9d • CA$63,155 - CA$78,944 • Onsite

About The Position

The University of Ottawa Research Chair in Technology and Society supports a research program in technology law, ethics and policy, around the security, regulation and governance of emerging and frontier technologies, using a transdisciplinary, comparative and forward-looking approach. The research program interrogates the major challenges raised by platforms, artificial intelligence, and quantum science and technologies. Leveraging a global, multijural and multilingual network of experts, Dr. Martin-Bariteau develops public policy proposals anchored in rigorous research, and deploys awareness-raising and outreach activities with industry, public decision-makers and civil society in Canada and around the world.

The Project Coordinator plays a crucial role in the development, operations and delivery of the research program. Supporting the chairholder, they contribute to the ongoing management of the research projects, as well as their strategic development, progress evaluation, and knowledge dissemination. They will also engage in research and policy activities.
The Project Coordinator coordinates the planning and implementation of research projects, teams and operational activities to support attainment of strategic objectives, tracking progress in meeting objectives and milestones, and supporting student training and mentoring activities. They develop, implement and maintains effective communication strategies with general and specialized external audiences, and support the drafting of strategic communications, narratives and reports to the funders and stakeholders.
Performing all duties autonomously and proactively, they will organize meetings, coordinate correspondence and communications, manage schedules, prepare documents and reports, track finances, coordinate administrative processes, coordinate events and assigned projects. They will work both in French and English, in collaboration with various staff and stakeholders in and outside the University of Ottawa and across a network of academic, governmental and community stakeholders, both in Canada and globally. They may be called to travel within Canada and abroad.

Requirements

• Undergraduate degree in a related discipline; a graduate degree (notably in a field related to the research program) is an asset.
• One to two years’ experience in research and/or coordination positions (or related involvement in advocacy or research activities).
• Strong computer proficiency using Microsoft 365, Google Apps, Slack, and electronic planning, scheduling and task management software.
• Ability to prioritize multiple tasks, work under pressure, effectively manage overlapping duties, and meet deadlines.
• Ability to pay attention to detail and display resourcefulness.
• Strong organizational, time management, coordination and facilitation skills.
• Exceptional interpersonal and communication skills as well as the ability to work in a team environment.
• Advanced written and verbal skills in English and French; bilingualism, spoken and written, is preferred
• Demonstrated commitment to and belief in equity, inclusion, diversity, and decolonization.
• A global perspective, with experience living or working internationally, or experience with a multidisciplinary, multicultural or international team.
• Cross-cultural communication skills, sensitivity and awareness, excellent interpersonal and networking skills among diverse stakeholder groups.
• Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
• Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
• Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
• Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

Nice To Haves

• A graduate degree (notably in a field related to the research program) is an asset.
• Bilingualism, spoken and written, is preferred

Responsibilities

• Carries out general project administration and communication duties as required by the projects.
• Assists with welcoming, training, guiding, and supervising students and research staff.
• Develops, implements and maintains physical and electronic filing systems, especially for data management.
• Plans and arranges meetings, teleconferences and other research activities with stakeholders; takes and prepares minutes.
• Prepares financial claims, human resources requests, tracks expenses, maintains financial records, and provides accounting updates.
• Tracks operational supplies, requesting or acquiring necessary equipment or supplies.
• Assists in the procurement of goods and services for the activities, including preparing purchase orders for approval, and entering information into purchasing databases.
• Ensures compliance with University and sponsor regulations, as well as with ethics approvals.
• Assists with any other duties required by the management of the projects.
• Coordinates strategic communications with identified partner organizations and individuals.
• Attends and contributes to relevant research and research dissemination meetings.
• Assists in organization and implementation of research dissemination events (conferences, seminars, workshops, etc.) including: contacting relevant and interested stakeholders; drafting strategic event communications; conducting research on the topic of the event; developing materials.
• Prepares tables, graphs, fact sheets, and written reports summarizing research results.
• Assists with the preparation, writing, translation (English and French), of key documents including grant applications, ethics applications, project reports, manuscripts for publication, abstracts, scientific posters and presentations by providing technical content in support of such documents.
• Performs research at local, regional and international levels.
• Undertakes day-to-day research activity within the overall agreed research program by preparing, setting up, conducting and recording the outcomes of data and information-gathering activities.
• Collects and organizes material for research papers, manuscripts, interim progress or final reports, articles or other documents for publication, presentations or submissions to funding agencies, steering groups.
• Assists with authoring relevant research outputs, and facilitates the submission of research results, conference abstracts and preparation of posters, oral presentations, and publications.
• Conducts information and data retrieval searches using electronic databases, and conducts case-based analysis research, including working with detailed primary documents; conducts internet-based and library research; and extracts and links data from different databases for analysis.
• Conducts document analysis research (e.g., searching, reading and analyzing reports).
• Assists with reviewing, assembling, and synthesizing existing research literature within the field.
• Develops online digital resources, including databases and corpuses.
• Processes, organizes and summarizes data, and reports experiment results using a variety of scientific, word processing, spreadsheet or statistical software applications or program platforms.
• Prepares detailed documentation files.

Benefits

• The University of Ottawa embraces diversity and inclusion in the workplace.
• We are passionate about our people and committed to employment equity.
• We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence.
• The University is committed to creating and maintaining an accessible, barrier-free work environment.
• The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree