Project Coordinator

Singer Equipment Company Talent Acquisition•Glenelg, MD

About The Position

Singer Equipment Company is not just a seller of food equipment – we cultivate partnerships and amplify success. Singer isn’t just a place to work; it’s a place to thrive. We empower our employees, fostering an environment where they can grow professionally and contribute to something larger than themselves. We are the proud recipient of the Foodservice and Supplies Dealer of the Year award for 2023. Our commitment to our customers has earned us an unbeatable reputation within our industry. This is your opportunity to join a winning team! At Singer Equipment Company, we value each and every one of our dedicated staff and therefore are pleased to offer a competitive starting wage, a comprehensive benefits package including: medical, dental, vision, short term and long-term disability, 401K with company match, group life insurance, flexible spending, paid time off, and paid holidays. Why You'll Love Working Here: Make a Difference: Work with enthusiasm and integrity while ensuring communication, coordination and collaboration. Collaborative Spirit: Be part of a supportive and dynamic team environment. Growth Opportunities: Develop your skills and advance your career in a dynamic industry. Competitive Compensation & Benefits: Enjoy a rewarding package that reflects your contributions. The Project Coordinator provides administrative support to assigned team and is responsible for assisting, organizing, and tracking project activities to ensure projects are completed on time, within scope, and budget. The Project Coordinator is an integral member of the project management team and functions as a liaison between internal project leadership, contractors, vendors, and other stakeholders.

Requirements

High School Diploma or equivalent.
Minimum of 3 years related experience. Foodservice and/or construction experience is required.
Proficient in Microsoft Word, Excel, Outlook, and Adobe Acrobat.
Strong customer service skills.
Effective interpersonal skills
Ability to multi-task and work in a fast-paced environment
Attention to detail; highly organized.
Exceptional work ethic with a focus on achieving goals and targets in a timely and complete manner.
Possess strong written and verbal communication skills, including ability to articulate recommendations in a concise and timely manner.
Highly driven and self-motivated; ability to work independently with minimal supervision and as part of a team.
Foster positive relations and communications with co-workers
Strong relationship building skills with customers, general contractors, architects, manufacturers and vendors, and other trades on job sites.
Possess integrity and ethical character.
Ability to think creatively, critically and solve problems.

Responsibilities

Coordinate project activities, resources, equipment, materials, and information.
Monitor the progress of project activities and regularly provide updates to assigned teams.
Place purchase orders
Provide customer service support including but not limited to placing service calls and following up on service-related issues.
Collaborates with project stakeholders to ensure orders are acknowledged, received, ship dates are acceptable, and deliveries are scheduled in a timely manner and within the requirements of the project.
Assembles documentation for project, including cut-books, GC/trade coordination letters, shelving diagrams, wall backing diagrams, plans and specifications for all equipment, etc. and distributes as required.
Assist in distribution of clarifications and corrections as necessary according to project protocol.
Tracks quotes necessary to provide complete cost estimates for new job bidding and change order work requested by customers.
Reviews quotes and manufacturer shop drawings for accuracy of proper equipment description and physical requirements compared to Purchase Orders; seeks approvals for release, as applicable.
Assist with documentation of changes to the scope of work, including generation and tracking of change orders as required.
Assist with close-out of projects, including creating delivery notes and instructions, confirming all equipment is on hand at the local warehouse and received in good condition, coordination of delivery of warranty and service lists, scheduling start-ups for equipment and scheduling training for end users.
Assist in filing freight claims and tracking claims until payment is received.
Coordinate start-up appointments and commissioning of new equipment
Manages warranty issues in a professional and timely fashion.
Prepare service sheets.
Utilize customer tools including, not limited to, requested portals, development reports, service log recaps, chain standards (i.e., “playbook”)
Communicates both internally and externally in areas such as estimating, procurement, project coordination, sales, customer, logistics, opening dates, timelines, etc. using Singer EVI procedures.
Executes all work in accordance with Singer EVI processes and procedures.
The duties and responsibilities described are not necessarily an exhaustive list. Additional duties may be assigned to the employee as necessitated by business demands.