Project Coordinator - Real Estate & Facilities

Prime Controls•Lewisville, TX

1d•Onsite

About The Position

About Prime Introducing Prime Controls, L.P. Established in 2004, Prime Controls, L.P. is a family-owned Systems Integration and I&C Construction firm dedicated to meeting clients’ industrial automation and control requirements. As a Main Automation Contractor, we offer comprehensive solutions, supported by our size, expertise, and extensive experience. With a professional team of 1000+ employees, Prime Controls serves customers nationwide from our Dallas, Texas headquarters and offices throughout the United States. Our mission is to deliver the highest quality professional services while prioritizing our employees’ well-being and fostering an exceptional workplace environment. Overview What You Will Do As a Project Coordinator – Facilities & Real Estate, you will support the planning and execution of office expansions, relocations, and real estate initiatives across Prime Controls. This role partners closely with the Facilities Manager to coordinate projects, manage vendors, and ensure all activities are organized, on schedule, and executed efficiently. This is a senior-level coordinator role with a defined path into an Assistant Project Manager position.

Requirements

Project Coordination: Ability to manage multiple priorities, timelines, and stakeholders
Organization & Attention to Detail: Strong documentation, tracking, and follow-through
Communication: Clear, proactive communication across internal and external stakeholders
Problem Solving: Ability to anticipate needs and remove roadblocks without heavy direction
Ownership Mindset: Takes initiative and drives tasks to completion
Adaptability: Thrives in a fast-paced, evolving environment
Financial Awareness: Basic understanding of project cost tracking and vendor invoices
3+ years of experience in project coordination, construction, facilities, or real estate-related roles
Strong organizational and time management skills
Proficiency in Microsoft Office (Excel, Word, Outlook)

Nice To Haves

Experience with commercial real estate, property management, or construction projects
Familiarity with leasing processes, tenant improvements, or office buildouts
Experience working with vendors, contractors, or cross-functional project teams

Responsibilities

Coordinate office openings, relocations, and closures from planning through execution
Track project timelines, deliverables, and key milestones across multiple projects
Ensure alignment across internal teams (Facilities, IT, Safety, etc.)
Coordinate with brokers, landlords, and contractors to support leasing and build-out activities
Schedule vendor meetings, site visits, and follow-ups
Drive accountability to keep projects on track
Assist with lease coordination, documentation, and internal approvals
Organize site selection data and support evaluation of potential office locations
Maintain records for leases, contracts, and property documentation
Maintain organized project files, invoices, and communications
Track project costs and maintain historical data for benchmarking
Support reporting and documentation to improve project visibility