Project Coordinator - Railway Equipment

Aecon•Toronto, ON

34d•CA$60,000 - CA$70,000•Onsite

About The Position

Metrolinx’s GO Expansion program is delivering more GO service across the network, including the capacity to deliver two-way service every 15 minutes or better on core routes. Work is already underway on new track, station renovations and infrastructure upgrades on parts of the Lakeshore, Stouffville, Kitchener and Barrie lines. The investment will generate thousands of new jobs and economic opportunities across the region. The ONxpress Civil Joint Venture is comprised of Aecon Infrastructure Management Inc. and FCC Canada Ltd. This multidisciplinary team leads the delivery of civil and track works, leveraging global expertise to introduce innovative solutions across the GO Transit network. This role is a newly created position within the ONxpress Civils (“CJV” aka the Design & Construction team); the project segment responsible for the modernization and modification of the key area network, including countless innovations in the way the regional rail infrastructure is built.

Requirements

2+ years of relevant experience.
Diploma or degree in Engineering, Mechanical Technology, or a related field, or equivalent practical experience.
Strong organizational skills with the ability to maintain records, track multiple open actions, follow up with stakeholders, and support timely closure of action items.
Strong attention to detail and the ability to verify information before reporting or submitting documentation.
Good communication skills and the ability to coordinate with site teams, supervisors, vendors, procurement, operations, maintenance, and other internal departments.
Ability to work in a fast-paced construction or rail project environment and adapt to changing site priorities.
Proficiency with Microsoft Office applications, especially Excel, Word, Outlook, and Teams.
Willingness to participate in field activities, routine site inspections, and equipment-related coordination activities.
Interest in railway maintenance equipment, heavy equipment, machinery, field operations, or maintenance processes.
Ability to read, understand, and organize service forms, delivery records, daily reports, timesheets, vendor documentation, and procurement-related documents.
A proactive mindset with the ability to identify delays, missing information, documentation gaps, and potential risks, and escalate them in a timely manner.
Commitment to safety, teamwork, accountability, and continuous learning.

Nice To Haves

Previous experience in project coordination, construction coordination, equipment coordination, fleet management, maintenance coordination, procurement support, change management coordination, research & development or site administration is considered an asset.
Experience with SharePoint, Aconex or other document control systems, asset management systems, or Toolsense is considered an asset.

Responsibilities

Maintain, verify, and report records related to the existing machinery fleet on a regular basis, including tracking and reporting fuel consumption, spare parts inventory, daily site activity, and machine location/utilization.
Perform data entry into the Toolsense system, keeping records up to date, and preparing periodic reports as required.
Support the field coordination of the Equipment Team with other departments, ensuring information flow between site teams, operations, maintenance, logistics, procurement, and other relevant departments.
Provide administrative and documentation support for procurement processes, including tracking quotations, purchase requisitions, delivery information, and vendor correspondence.
Support the progress billing application processes for vendors managed by the Equipment Team.
Collect, review, and submit required supporting documents to the relevant management team, including site records, service forms, delivery documents, and timesheets.
Participate in field activities with Equipment Team management and supervisors, observe activities, record information, track open actions, and prepare reports.
Organize routine site inspections and support coordination between departments, tracking open items, coordinating with stakeholders, and reporting potential delays or risks.
Track open actions related to the Equipment Team, maintain the action tracker, monitor progress, and report delayed or risk-related items.
Prepare meeting minutes and decision records for equipment team-related meetings, distribute them, and follow up.
Maintain proper documentation and record control for the Equipment Team, ensuring records are archived and accessible.
Support the preparation of periodic management reports covering the machinery fleet, open actions, vendor progress, field activities, procurement status, and critical risks.
Support the development of local capability in railway maintenance equipment within the Equipment Team by being progressively exposed to equipment documentation, field activities, maintenance processes, safety requirements, vendor support, and operational coordination.