Project Coordinator, Legal

Canva • Austin, CA

14h • Hybrid

About The Position

Join the team redefining how the world experiences design. Hey, g'day, mabuhay, kia ora,你好, hallo, vítejte! Thanks for stopping by. We know job hunting can be a little time consuming and you're probably keen to find out what's on offer, so we'll get straight to the point. Where and how you can work Our flagship campus is in Sydney. We also have a campus in Melbourne and co-working spaces in Brisbane, Perth and Adelaide, as well as offices in the US (Austin, TX and in San Francisco, CA). You have choice in where and how you work. That means if you want to do your thing in the office (if you're near one), at home, or a bit of both, it's up to you. About the team With big goals, come big ideas and our Legal team is there every step of the way - ideating, providing strategic legal advice and collaborating with Canvanauts across the globe to bring our ideas to life. This role will work with our Commercial Legal & Corporate Legal and Equity Operations Team. These teams specifically works closely with Canva's leadership, GTM, Finance, Tax, People and Total Rewards teams (and many more!) across a broad range of projects, helping to empower Canva to meet its crazy big goals. From supporting our SaaS offerings, acquisitions and global expansion, to advising our board of directors and managing employee equity.

Requirements

• Previous experience in a similar role such as Legal Assistant, Business Operations, Project Coordination, Paralegal or Admin Business Partner
• Strong organisational and coordination skills, with the ability to manage multiple tasks and deadlines
• High attention to detail, particularly when handling documentation, contracts, or sensitive information
• Clear written and verbal communication skills, with confidence engaging a range of stakeholders
• The ability to follow established processes while identifying opportunities to improve efficiency
• A collaborative mindset and willingness to pitch in wherever the team needs support
• Curiosity and a genuine interest in building foundational legal and project coordination experience

Responsibilities

• Contract & Signature Management
• Managing signature requests and routing documents for execution
• Assistance with creating and submitting leadership RFSs (Requests for Signature)
• Coordinating signature collection and tracking completion
• Maintaining contract and other document files and signature logs
• Document Preparation & Management
• Canva-fying presentations, documents, and other materials (deep knowledge of Canva required)
• Editing PDFs and formatting legal documents
• Maintaining team resources (Canvaworld, Canva Hub, Confluence)
• Administrative Support
• Lead support coordination for two leads (one based in San Francisco and one based in Austin)
• Calendaring team meetings and external meetings
• Notetaking during meetings as needed
• Assist with organizing and filing team records (e.g., closing sets, templates and forms)
• Onboarding new team members
• Managing team mail and correspondence in our San Francisco office in vibrant Jackson Square; coordinating with Austin and other offices on legal mail routed to those locations
• Financial & Billing Operations
• Team budget management (counsel spend, celebrations and travel)
• Supporting ZIP requests and ensuring timely invoice processing (e.g., Equity Admin and Ivo contract extensions)
• Managing e-billing software, including onboarding vendors, setting up matters, and liaising with external counsel on invoice requirements
• Following up with Legal Ops on invoice approvals within Brightflag to ensure smooth processing
• Vendor management and support
• Team Culture & Events
• Organizing team celebrations and bonding events (FFG and others)
• Coordinating Canvaversaries, birthdays, and gifts
• Onsite planning (agenda, sessions, logistics, activities)
• Meeting & Presentation Support
• Gathering team slides for Half Year and End of Year S&Ts (Show & Tells)
• Team meeting support and coordination
• Goals tracker maintenance
• Survey & Feedback Coordination
• Support for People Pulse surveys and initiatives
• Ongoing Engagement
• Attending weekly Legal Assistant meetings

Benefits

• Equity packages - we want our success to be yours too
• Health benefits plans to support you and your wellbeing
• 401(k) retirement plan with company contribution
• Inclusive parental leave policy that supports all parents & carers
• An annual Vibe & Thrive allowance to support your wellbeing, social connection, office setup & more
• Flexible leave options that empower you to be a force for good, take time to recharge and supports you personally

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed