Legal Coordinator

Constellation Brands•Rochester, NY

1d•$30 - $44•Onsite

About The Position

The Legal Coordinator will provide a variety of administrative and project services, including general administrative support services for members of the Legal Department, namely, the SVP, General Counsel, Beer Division, and SVP, General Counsel, Wine & Spirits Division. This role will report directly to the SVP, General Counsel, Beer Division, and will also provide administrative services to the VP, Regulatory and the VP, Corporate Compliance. A successful candidate will be a tech-savvy, creative, self-motivated individual, with the initiative to learn new tasks and contribute to the success of the team. Competence working in a remote environment, as well as balancing the needs of four busy corporate executives is a must. This role is expected to be on-site three or more days per week.

Requirements

2-4 years of advanced administrative/office support (experience in a legal environment strongly preferred)
High School diploma required
Extensive Microsoft Office applications (Word, Excel, PowerPoint, & Outlook) experience and skills including advanced knowledge of settings and shortcuts
Ability to work independently with minimal supervision and collaborate in a team environment
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Experience with tracking databases preferred
Must be able sit and/or stand for long periods of time, and work on a computer for extended periods.
Ability to lift up to 25 lbs. regularly.
Must have a valid driver’s license.
Must be at least 21 years of age.

Nice To Haves

Four-year college degree or paralegal certificate preferred

Responsibilities

Coordinate calendars and resolve meeting conflicts for the SVP, General Counsel, Beer Division, and the SVP, General Counsel, Wine & Spirits Division
Coordinate, plan, and schedule travel and itineraries for certain Legal Department personnel in accordance with corporate policies and procedures
Prepare and process letters, FedEx and similar correspondence, including monitoring mailroom deliveries
Prepare and process expense reports using Concur
Prepare and process quarterly legal accruals for outside counsel spend
Assist with planning and presentation of monthly legal all-hands meetings
Process invoices through Ariba, which includes expediting invoices as needed, coordinating with accounting and finance to resolve reclass issues, and with tracking invoices against budgets
Create, maintain and update information in matter management system and other databases
Search and retrieve correspondence or documents from matters, saving correspondence and documents in the appropriate format in a timely and accurate manner, and running reports from matter management system
Assist with preparing reference materials, training guides/manuals, presentations, etc.
Work on various projects for leadership, regulatory, corporate compliance, and other legal matters.
Assist with the announcement of, implementation, and monitoring of policies, trainings, procedures, and practices for corporate compliance team
Track information in various databases and generate reports as needed
Complete and coordinate quarterly litigation process, which includes requesting and obtaining updates internally and externally regarding accruals, reserves
Leverage the following systems: Legal Files, Ariba, hCue