Project Coordinator - Legal Operations

Continental•Fort Mill, SC

2d•Hybrid

About The Position

HOW YOU WILL MAKE AN IMPACT Responsible for the smooth day-to-day operations of the Americas Legal Team by managing reporting, key projects, optimizing workflows, driving operational excellence, administrative tasks, and scheduling. This role blends project management, process improvement, and legal‑tech enablement to ensure the legal team can operate as a high‑performing business function. Quickly handle time sensitive requests from all legal team members to maintain workflow Assist on day-to-day matters and special projects, and track follow-ups Act as a point of contact between the legal team and internal/external stakeholders Support cross-functional collaboration and information flow within the Americas legal team Maintain and update project tracking tools and dashboards Support cross-functional collaboration and information flow within the Americas legal team Assist with planning and execution of team meetings, team events, and workshops Assist with vendor management, including onboarding new vendors, and creating legal spend reports Act as the point of contact and processor for all legal billing, invoicing, subscriptions and associated questions Develop and maintain a knowledge management system to efficiently and consistently share legal resources within the Americas Support intake and assignment of legal service requests to attorneys Acknowledge and route service of process to attorneys Prepare case reports and assist with risk assessment of legal matters Issue and track legal holds Manage the team training calendar Assist with defending claims, including gathering responsive documentation The successful Americas Legal Operations Coordinator candidate will be responsible for the smooth day-to-day operations of the Americas legal team by managing administrative tasks, scheduling, communication, and special projects. The position will drive operational efficiencies and process improvements while also developing, documenting, and enforcing internal controls to create consistency throughout the Americas legal team SG 9, 10 NE

Requirements

Bachelors Degree
3+ years of experience in Project Coordination / Legal Operations Support
Advanced skills in MS Office, particularly Excel and PowerPoint
Strong experience in project management, creating project plans, taking meeting minutes, actions items, etc.
Tech Savvy, willingness to adopt AI and emerging technologies
Comfortable supporting multiple stakeholders with varying needs
Flexible and calm under pressure, with a strong problem-solving mindset
Excellent interpersonal and communication skills (oral and written) with the ability to influence
Demonstrated problem-solving abilities, excellent time management, and strong organizational skills
Team player who can easily handle shifting priorities
Strong attention to detail, be a self-starter, and thrive in a professional and face paced environment
Legal Authorization to work in the US is required. We will not sponsor individuals for employment visas now or in the future for this job opening.

Nice To Haves

Experience with legal matter management, e-billing, and contract lifecycle management tools (e.g., Onit and Icertis)
Prior Project Coordination / Legal Operations Support experience in either a law firm or corporate law department
5+ years of experience in Project Coordination / Legal Operations Support

Responsibilities

Responsible for the smooth day-to-day operations of the Americas Legal Team by managing reporting, key projects, optimizing workflows, driving operational excellence, administrative tasks, and scheduling.
Quickly handle time sensitive requests from all legal team members to maintain workflow
Assist on day-to-day matters and special projects, and track follow-ups
Act as a point of contact between the legal team and internal/external stakeholders
Support cross-functional collaboration and information flow within the Americas legal team
Maintain and update project tracking tools and dashboards
Assist with planning and execution of team meetings, team events, and workshops
Assist with vendor management, including onboarding new vendors, and creating legal spend reports
Act as the point of contact and processor for all legal billing, invoicing, subscriptions and associated questions
Develop and maintain a knowledge management system to efficiently and consistently share legal resources within the Americas
Support intake and assignment of legal service requests to attorneys
Acknowledge and route service of process to attorneys
Prepare case reports and assist with risk assessment of legal matters
Issue and track legal holds
Manage the team training calendar
Assist with defending claims, including gathering responsive documentation