Project Coordinator, Initiatives

ROCK LITITZ•Lititz, PA

1d•Onsite

About The Position

Rock Lititz is seeking a highly organized, detail-oriented, and self-motivated Project Coordinator to support the Initiatives team through the non-profit, Workforce LIVE, and events held on the Rock Lititz campus. This role is ideal for someone who thrives in fast-paced environments, works independently, and enjoys creating new efficiencies and systems to support complex projects. The Project Coordinator will manage administrative, logistical, and systems-based responsibilities across education initiatives, nonprofit governance, and event operations—serving as a key connector between planning, execution, and data collection.

Requirements

Highly detail-oriented with strong organizational skills
Proven ability to work independently and manage multiple priorities
Self-starter who can move quickly and adapt in a dynamic environment
Experience creating or improving systems, processes, or workflows
Strong written and verbal communication skills
Comfort working with technology platforms such as CRMs, event management tools, ticketing systems, and cloud-based file storage
Ability to collaborate across teams while owning projects independently
Frequently uses manual dexterity to type, use computer for extended periods of time
Frequently remains stationary for long periods of time, but may be standing or walking throughout campus as events need dictate
Occasional lifting and moving boxes or event materials up to 30 lbs.
A passion for live entertainment and working with young professionals
Strong ability to work with people and form relationships
Open to continuous learning in a dynamic environment, willingness to pivot as business needs shift
Ability to remain calm in difficult and/or complex situations and maintain an action oriented, problem-solving mindset
Demonstrate pride and ownership in your work

Nice To Haves

Experience with nonprofit operations, education programs, or events is a plus

Responsibilities

Coordinate and support national education programs and initiatives
Oversee the creation, organization, and distribution of educational materials
Manage shipping logistics and timelines for program materials
Coordinate directly with participating schools and education partners
Collect and organize implementation feedback, outcomes, and program data
Maintain accurate documentation and reporting related to program delivery
Provide administrative support for Workforce Live board and officer meetings
Prepare meeting materials, agendas, notes, and follow-up documentation
Track action items and support ongoing communication with board members
Assist with basic tracking and organization of donor paperwork and related documents
Assist with the planning and execution of Workforce Live events
Support logistics, timelines, communications, and post-event follow-up
Help track attendance, engagement, and event outcomes
Oversee and maintain event management platforms and applications
Manage CRM systems related to events, conferences, and attendees
Develop and maintain efficient systems for data collection and reporting
Identify opportunities to streamline planning and post-event workflows
Serve as the primary point person for ticketing systems
Manage attendance tracking, reporting, and data accuracy
Coordinate with internal stakeholders to ensure smooth registration and check-in processes
Manage Box account and Egnyte folders, ensuring files are organized and accessible
Monitor and manage the events information email inbox
Route inquiries appropriately and ensure timely responses
Maintain organized records related to events and conferences