Coordinator, CEO Initiatives

College Board•New York, NY

5d•$44,000 - $75,000•Hybrid

About The Position

As Coordinator, CEO Operations , you play a critical operational role in keeping the Office of the CEO running smoothly day to day. This role is designed to provide constant coverage, flexibility, and operational support across CEO priorities and office wide needs. This is an early career opportunity for someone seeking exposure to executive operations within a complex organization. You are highly productive, technically fluent, calm under pressure, and improvement oriented. You work closely with the Director, CEO Operations to ensure seamless calendar coverage, scheduling continuity, and operational reliability in support of the CEO. In addition, you provide logistical, event, and administrative support across the Office of the CEO and support administrative needs for the Executive Director, CEO Initiatives. Your work flexes day to day based on where support is most needed, requiring comfort shifting priorities and stepping in to solve problems as they arise. This role is ideal for someone who enjoys operations, thrives on follow through , and is energized by supporting a fast moving executive office. You are comfortable working behind the scenes, anticipate needs, and take pride in continuously improving how systems and routines operate . You will report to the Executive Director, CEO Initiatives and work closely with the Director, CEO Operations who is the senior administrative lead.

Requirements

High school diploma or equivalent
One to three years of administrative, coordination, or office operations experience.
Highly productive with strong follow through and attention to detail.
Technically fluent and comfortable learning new systems and tools quickly.
Able to remain calm, organized, and solutions focused in fast paced or ambiguous situations.
Strong organizational, written, and verbal communication skills.
A proactive, dependable, and collaborative working style.
Ability to handle sensitive information with discretion.
A passion for expanding educational and career opportunities and mission-driven work
Authorization to work in the United States for any employer
Curiosity and enthusiasm for emerging technologies , with a willingness to experiment with and adopt new AI-driven solutions and a comfort learning and applying new digital tools independently and proactively.
Clear and concise communication skills , written and verbal
A learner's mindset and a commitment to growth: welcoming diverse perspectives, giving and receiving timely , respectful feedback, and continuously improving through iterative learning and user input.
A drive for impact and excellence: solving complex problems, making data-informed decisions, prioritizing what matters most, and continuously improving through learning, user input, and external benchmarking.
A collaborative and empathetic approach: working across differences, fostering trust, and contributing to a culture of shared success.

Nice To Haves

associate’s or bachelor’s degree preferred.

Responsibilities

Support calendar management for the CEO, ensuring accuracy, conflict resolution, and continuity when the primary assistant is unavailable.
Assist with travel arrangements, expense processing, and reimbursements for the CEO.
Track and monitor CEO travel to ensure itineraries are seamless and adapt quickly to changes as needed.
Respond to time sensitive and ad hoc requests from the CEO, including occasional personal or family related coordination that supports effective time management.
Collaborate with executive assistants and coordinators across the organization to support complex scheduling needs.
Assist with scheduling and logistics across the Office of the CEO, including internal meetings, cross functional coordination, and external engagements.
Provide day to day operational and administrative support, including logistics , materials preparation, and follow up .
Support event coordination, mailings, supplies, and general office management needs.
Help maintain office routines and systems that ensure reliability, clarity, and smooth daily operations.
Provide administrative support for the Executive Director, CEO Initiatives, including scheduling, expenses, and travel coordination as needed.
Provide basic technology and virtual meeting support for Office of the CEO meetings.
Coordinate with the College Board IT team to resolve issues and support meeting readiness.
Support special projects and ad hoc requests across the Office of the CEO as priorities shift.
Assist senior team members with research, document preparation, and coordination tasks.
Uphold confidentiality, discretion, and professionalism in all interactions and materials.