Project Coordinator – Infrastructure PMO
About The Position
Our client is seeking an organized and detail-oriented Project Coordinator to support an enterprise Infrastructure Project Management Office (PMO). This role will assist Project Managers with day-to-day project coordination, financial tracking, reporting, vendor coordination, and administrative support across multiple infrastructure initiatives. The ideal candidate thrives in a fast-paced enterprise environment, enjoys keeping projects organized, and has exceptional Excel and communication skills. This is an excellent opportunity for someone looking to grow their career within IT Project Management.
Requirements
- 2+ years of Project Coordination or Project Administration experience.
- Strong Microsoft Excel skills, including formulas, sorting/filtering, and reporting.
- Experience managing spreadsheets, budgets, or financial tracking.
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Ability to prioritize work across multiple simultaneous projects.
- Experience using Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
Nice To Haves
- Experience supporting IT or Infrastructure projects preferred.
- Experience supporting enterprise Infrastructure or IT PMO teams.
- Familiarity with project management methodologies.
- Experience using Smartsheet, Microsoft Project, Jira, or similar project management tools.
- Exposure to procurement, vendor management, or asset tracking.
- Associate's or Bachelor's degree preferred.
Responsibilities
- Support multiple Infrastructure Project Managers across concurrent enterprise initiatives.
- Track project schedules, milestones, action items, risks, and deliverables.
- Coordinate meetings, document meeting notes, and follow up on outstanding action items.
- Maintain project documentation and ensure project artifacts remain current.
- Assist with project budget tracking and expense management.
- Maintain project financial spreadsheets and cost reports.
- Track purchase orders, invoices, and vendor expenditures.
- Monitor budget variances and escalate discrepancies to Project Managers.
- Track hardware, software, and equipment deliveries for infrastructure projects.
- Coordinate with vendors to ensure timely delivery of project materials.
- Maintain delivery schedules and communicate status updates to project teams.
- Assist with procurement tracking and asset documentation.
- Maintain project dashboards and status reports.
- Create and update Excel spreadsheets for executive reporting.
- Prepare weekly project updates and PMO documentation.
- Ensure project documentation follows PMO standards and governance.
- Schedule project meetings and coordinate calendars.
- Organize project files and documentation repositories.
- Assist with resource tracking and project administration.
- Provide general coordination support for Infrastructure Project Managers.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
