Project Coordinator III
About The Position
The Structural Heart integrated operating unit offers minimally invasive approaches to restore proper structure and function of the heart and the aorta. We focus on the transcatheter replacement or repair of the four heart valves—aortic, pulmonic, mitral, tricuspid—and the placement of stent grafts to treat aneurysms and dissections of the body’s largest artery, the aorta. At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. In-person exchanges are invaluable to our work. We are working onsite a minimum of 4 days per week as part of our commitment to fostering a culture of professional growth and cross-functional collaboration as we work together to engineer the extraordinary. This role will require less than 10% of travel to enhance collaboration and ensure successful completion of projects. Location: Mounds View, MN We are excited to be hiring a Clinical Studies Project Coordinator III to join our Medtronic Structural Heart Operating Unit. In this role, you will be providing support to the Mitral and Tricuspid (M&T) clinical teams and studies. The Clinical Studies Project Coordinator III will independently perform diverse administrative and project duties.
Requirements
- High School Diploma
- Minimum of 4 years of administrative and/or project experience
Nice To Haves
- Associate or bachelor’s degree preferred
- Clinical research/study coordination experience at Medtronic or medical device industry
- Knowledge of Cardiovascular products/therapies
- Experience working with Siebel CTMS and Clinical RAD applications
- Knowledge of medical terminology
- Basic knowledge of GCP and regulatory compliance guidelines for clinical trials
- Proficiency in MS Office applications: Excel, PowerPoint and Word, Project (or similar scheduling software), project management techniques and tools; and web-based applications.
- For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required.
Responsibilities
- Support assignment for study specific training and rosters
- Document coordination - creates and manages the clinical study files and oversees the organization and distribution of clinical study documents.
- Assists with periodic audits of clinical study files for completeness and accuracy.
- Maintains study-specific correspondence and other required documentation
- Assists/coordinates in the organization and distribution of clinical study documentation
- May assist in tracking study activity, such as start-up progress by ensuring receipt of proper study documentation, agreements, and site approvals
- Assist in the coordination of meetings and meeting logistics
- Attends team meetings, taking notes on discussion points and action items-ensuring proper follow through
- May work with clinical teams to create and distribute newsletters and communications to sites
- Support, monitor, and analyze daily projects and contracts using Excel, Power Point, SCTMS, RAD, Veeva Vault, and others
- Create, run, and monitor metrics and maintenance reports on an ongoing basis
- Identifies issues in documents, memos, correspondences, and telephone calls which require action. Recommends alternatives and executes an alternative when appropriate
- Support process improvements efforts to enhance systems and reduce lead time
- Perform various study duties including facilities coordination, project document organization and reconciliation, setting up files, ordering supplies/equipment, photocopying
- Solves problems of moderate scope and complexity following established policies and procedures
- Independently propose solutions to problems for manager review
- Communicate with internal and external contacts
- Other duties as assigned
Benefits
- Health, Dental and vision insurance
- Health Savings Account
- Healthcare Flexible Spending Account
- Life insurance
- Long-term disability leave
- Dependent daycare spending account
- Tuition assistance/reimbursement
- Simple Steps (global well-being program)
- Incentive plans
- 401(k) plan plus employer contribution and match
- Short-term disability
- Paid time off
- Paid holidays
- Employee Stock Purchase Plan
- Employee Assistance Program
- Non-qualified Retirement Plan Supplement (subject to IRS earning minimums)
- Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums)
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What This Job Offers
Job Type
Full-time
Career Level
Principal
Education Level
High school or GED
