Project Coordinator III, Facilities
About The Position
Support the Facilities team in planning, coordinating, and executing facilities-related maintenance activities, routine operational tasks and projects. Receive, prioritize, plan, and coordinate work orders, ensuring required materials, tools, spare parts, and labor resources are available. Initiate, maintain, and complete all documentation in accordance with quality system procedures, GMP requirements, and safety regulations. Utilize SAP (including SAP Fiori / Plant Maintenance) to create, plan, track, and close work orders; maintain equipment records; and document maintenance history. Author and maintain documentation including work instructions, safety procedures, change controls, CAPA responses, maintenance plans, and project documentation. Serve as a liaison between Facilities, Operations, and external vendors or contractors for repairs, maintenance, and project execution. Participate in cross-functional project teams, collaborating with internal stakeholders to support facility improvements and expansions. Support continuous improvement initiatives aimed at improving uptime, asset lifecycle performance, safety, and operational efficiency. Develop, optimize, and maintain preventive and predictive maintenance plans to support operational efficiency and asset reliability. Participate in audits or inspections as required. Assist in authoring scopes of work, soliciting RFQs, vendor evaluation and selection. Assist in managing equipment hierarchies, functional locations, and spare parts inventory to support maintenance readiness. Assist in defining project scope, scheduling activities, staging resources, and tracking execution against project plans. Assist in tracking and reporting on key performance indicators, maintenance KPIs, project milestones, equipment performance, downtime trends, and maintenance costs. Assist with monitoring maintenance-related spending and inventory usage.
Requirements
- Associate’s degree, technical certification, or equivalent experience
- 4 years of experience in facilities, maintenance planning, project coordination, or a related role
- Relevant maintenance planning and project management training
- Strong computer skills, including Microsoft Office and CMMS / ERP systems (SAP preferred)
- Experience planning, tracking, and reporting work execution and project activities
- Ability to balance planned maintenance, reactive requests and project work while managing priorities effectively
- Strong written and verbal communication skills; able to work effectively with technicians, contractors, vendors, and internal stakeholders
- Works effectively as part of a team; builds cooperative relationships and begins to influence outcomes across departments
- Responds effectively to changing needs, unexpected situations, and evolving priorities with minimal supervision
- Demonstrates strong time management and follow-through skills to meet deadlines and department goals
- Prioritizes and coordinates work to meet business and production needs
- Effectively communicates technical issues and solutions verbally, in writing, and electronically
- Demonstrates strong problem‑solving and decision‑making skills
- Demonstrates accountability, reliability, and a strong safety mindset
- Ability to analyze data, anticipate problems, diagnose issues, and propose corrective actions.
Nice To Haves
- Bachelor's degree
- Experience supporting preventive maintenance programs or asset management systems
- Experience in a GMP-regulated medical device or pharmaceutical manufacturing environment
- Knowledge of building systems such as HVAC, electrical, plumbing, mechanical, or utilities
Responsibilities
- Support the Facilities team in planning, coordinating, and executing facilities-related maintenance activities, routine operational tasks and projects
- Receive, prioritize, plan, and coordinate work orders, ensuring required materials, tools, spare parts, and labor resources are available
- Initiate, maintain, and complete all documentation in accordance with quality system procedures, GMP requirements, and safety regulations
- Utilize SAP (including SAP Fiori / Plant Maintenance) to create, plan, track, and close work orders; maintain equipment records; and document maintenance history
- Author and maintain documentation including work instructions, safety procedures, change controls, CAPA responses, maintenance plans, and project documentation
- Serve as a liaison between Facilities, Operations, and external vendors or contractors for repairs, maintenance, and project execution
- Participate in cross-functional project teams, collaborating with internal stakeholders to support facility improvements and expansions
- Support continuous improvement initiatives aimed at improving uptime, asset lifecycle performance, safety, and operational efficiency
- Develop, optimize, and maintain preventive and predictive maintenance plans to support operational efficiency and asset reliability
- Participate in audits or inspections as required
- Assist in authoring scopes of work, soliciting RFQs, vendor evaluation and selection
- Assist in managing equipment hierarchies, functional locations, and spare parts inventory to support maintenance readiness
- Assist in defining project scope, scheduling activities, staging resources, and tracking execution against project plans
- Assist in tracking and reporting on key performance indicators, maintenance KPIs, project milestones, equipment performance, downtime trends, and maintenance costs
- Assist with monitoring maintenance-related spending and inventory usage
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
