Project Coordinator II

Yulista Solutions•Huntsville, AL

23h

About The Position

Agyaq Technologies LLC Regular V-22 Project Coordinator II PRIMARY FUNCTION The Project Coordinator II provides a variety of administrative support to a project. Assists and supports Project Managers(s), or other senior Project Coordinators as required. The Project Coordinator II is mid-level Coordinator position in support to the Project Management team. ESSENTIAL FUNCTIONS Manage simple to moderately complex Bill of Materials, and track materials through receipt. Prepares, submits, and tracks Work Orders to moderately complex manufacturing jobs. Develop Bill of Materials (BOM) using required drawings and/or Statements of Work (SOW) for simple to moderately complex projects. Adheres to company policies and procedures in preparing, collecting, recording, and maintaining project data. Prepare professional correspondence to vendors, and customers as required. Perform inventory control activities by coordinating with Property Department. Supports team leadership in accomplishing their duties and responsibilities. Ability to maintain calendar and schedule appointments and/or conference rooms. Set-up and clean-up for events and meetings. Responsible for general administrative duties, such as: filing, scanning, photocopying, typing, and data entry. Prepares meeting minutes for projects and track action items. Assist Project Manager with data queries, input data into project databases, and track outputs of required data. Ability to research parts/quotes/COTS items from simple to moderately complex BOM. Track issued purchase orders and due dates for all materials or services purchased and report delivery date issues to the Project Manager. Prepare internal project status reports for Project Manager or higher management. Assist in preparation of sole source justification documents. SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities. This position has the responsibility and authority to carry out assigned tasks. The Project Coordinator II works under the supervision and direction of Senior Project Coordinators, Senior Project Analysts, and the Project Manager.

Requirements

Basic computer skills; specifically using Microsoft Office Suite; ability to learn additional computer skills or software programs.
Ability to enter data accurately into databases.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Interpersonal skills to work effectively and cooperatively with all levels of management and staff. Will also routinely interact with external stakeholders such as customers, vendors, suppliers, shipping companies, etc.
Must represent Yulista Integrated Solutions, LLC in a professional manner at all times.
Must be trustworthy – will handle confidential information routinely.
Effective communication skills to effectively and clearly communicate complex information to others as well as to present information in front of a group.
Professional customer service skills, including active listening, prompt service and follow-up.
Ability to learn and understand corporate policies and procedures and how they relate to Yulista Aviation, Inc.’s goals.
Strong problem solving skills; ability to draw conclusions and make recommendations for problem resolution.
Ability to perform basic mathematical computations.
High degree of self-motivation and the ability to work independently as well a multi-task.
Ability to request and write routine reports and correspondence with vendors and subcontractors.
Ability to read and interpret documents such as safety rules, operating maintenance instructions, and procedure manuals.
Ability to read and interpret TDP data.
High school diploma or equivalent.
3 years of task related work experience
1 year of project management related experience.
Ability to pass a drug and background screening.
Must be able to obtain a government security clearance.

Responsibilities

Manage simple to moderately complex Bill of Materials, and track materials through receipt.
Prepares, submits, and tracks Work Orders to moderately complex manufacturing jobs.
Develop Bill of Materials (BOM) using required drawings and/or Statements of Work (SOW) for simple to moderately complex projects.
Adheres to company policies and procedures in preparing, collecting, recording, and maintaining project data.
Prepare professional correspondence to vendors, and customers as required.
Perform inventory control activities by coordinating with Property Department.
Supports team leadership in accomplishing their duties and responsibilities.
Ability to maintain calendar and schedule appointments and/or conference rooms.
Set-up and clean-up for events and meetings.
Responsible for general administrative duties, such as: filing, scanning, photocopying, typing, and data entry.
Prepares meeting minutes for projects and track action items.
Assist Project Manager with data queries, input data into project databases, and track outputs of required data.
Ability to research parts/quotes/COTS items from simple to moderately complex BOM.
Track issued purchase orders and due dates for all materials or services purchased and report delivery date issues to the Project Manager.
Prepare internal project status reports for Project Manager or higher management.
Assist in preparation of sole source justification documents.