Project Coordinator I (RC/PC VA)

Aston Carter•Arlington, VA

5d•$26 - $26•Onsite

About The Position

We are looking for a highly organized Project Coordinator I to join a fast-paced recruiting organization and help keep high-volume hiring programs moving behind the scenes. This is an ideal opportunity for someone with previous Recruiting Coordinator experience who is ready to take on broader project and program responsibilities. You'll work closely with program coordinators, candidates, business partners, and cross-functional teams while managing everything from interview logistics and service requests to reporting, data accuracy, process improvement, and recruiting operations. If you're someone who loves keeping moving pieces organized, improving processes, solving operational problems, and being the person everyone can count on to know whats happening, this may be the perfect next step. This role will be a great match for someone who is organized, adaptable, detail-oriented, and comfortable owning a lot of moving pieces at once. You'll especially thrive if you're someone who has coordinated high-volume recruiting before, loves organization and keeping people on track, doesn't get rattled when priorities suddenly change, notices small errors before they become bigger problems, communicates confidently with different types of stakeholders, enjoys working with systems, data, reports, and processes, can take ownership without needing constant direction, likes figuring out how workflows can be faster, easier, and more efficient, and understands that a great candidate experience depends just as much on excellent coordination as it does on recruiting. You'll be working in a fast-paced and potentially international environment, so priorities can shift quickly and collaboration across teams will be a regular part of your day. If you've already built a foundation in high-volume recruiting coordination and want an opportunity that gives you broader exposure to project coordination, program operations, reporting, process improvement, data quality, and automation, this could be an excellent next move. We're looking for someone who can bring structure to a fast-moving environment, keep stakeholders informed, protect the candidate experience, and continuously look for ways to make recruiting operations better.

Requirements

Experience in project coordination or project management, particularly in environments involving multiple stakeholders and complex workflows
Previous experience as a Recruiting Coordinator supporting high-volume hiring
Experience in recruiting, HR, logistics, coordination, administration, or equivalent experience
Experience with interview coordination and candidate-facing communication
Proficiency with web-based tools and Microsoft products including: Outlook, Excel, Word, SharePoint
Excellent organizational and time-management skills
Ability to manage multiple tasks and quickly shift priorities
Strong written and verbal communication skills
Ability to interact professionally with internal stakeholders, external partners, and candidates
Excellent attention to detail and commitment to data accuracy
Ability to learn processes and systems deeply enough to serve as an operational subject matter expert

Nice To Haves

Degree or diploma in Human Resources or a related field, or equivalent education
Experience working in a fast-paced, rapidly changing, or international environment
Experience with an Applicant Tracking System (ATS) or other technical tracking systems
Experience identifying and implementing process improvements
Exposure to automation or standardized workflow development
Experience developing or maintaining operational dashboards and reports

Responsibilities

Coordinate interviews and hiring program logistics
Support scheduling across multiple business units and geographic regions
Track candidate progress throughout the recruiting process
Maintain accurate candidate and program documentation
Communicate professionally with candidates and internal stakeholders
Help ensure candidates receive a smooth, organized, and professional recruiting experience
Manage service requests and workflows through ticketing systems
Ensure requests are resolved within established service level agreements
Maintain high standards for quality and data accuracy
Coordinate activities between program managers, business partners, and cross-functional teams
Provide guidance on program processes and systems
Maintain accurate records within web-based tools and platforms
Create and maintain operational dashboards
Prepare monthly business review inputs
Provide program status updates
Track key performance metrics
Conduct data validation and audits
Complete compliance and quality checks
Ensure documentation is accurate, current, and accessible for reporting and decision-making
Identify opportunities to streamline recruiting workflows
Reduce unnecessary manual work
Standardize operational procedures
Improve the stakeholder experience
Support automation opportunities
Increase efficiency across recruiting programs