Service Retrofit Project Coordinator I - HVAC

Modigent • Phoenix, AZ

5d • Hybrid

About The Position

As a Project Coordinator I - HVAC, you'll provide essential support to Project Managers in the day-to-day coordination of commercial HVAC and mechanical projects. You will assist with documentation, submittals, scheduling, and communication between the office and field teams to help ensure projects are organized, compliant, and delivered successfully. This entry-level role is ideal for a motivated, detail-oriented individual looking to build a career in construction project coordination within a collaborative, people-first environment.

Requirements

• 0–2 years in construction, project coordination, administrative support, or a related field.
• Recent graduates or individuals with strong interest in construction project management are encouraged to apply.
• High school diploma or GED required.
• Primarily office-based with occasional job-site visits; ability to walk active construction sites and lift light materials as needed.
• Professional office with hybrid options and occasional active construction sites; must adhere to OSHA regulations and wear required PPE when on-site.
• Strong organizational and multitasking abilities with excellent follow-up skills.
• Good written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Attention to detail and eagerness to learn construction processes and documentation.
• Self-motivated, punctual, and professional in appearance and demeanor.
• Ability to work collaboratively as part of a team while building independence.

Nice To Haves

• Associate or Bachelor’s degree in Construction Management, Business, or a related field preferred.

Responsibilities

• Assist with project documentation management, including plans, specifications, and distribution.
• Support the creation and maintenance of submittal registers based on project specifications.
• Help request, coordinate, log, and track submittmits and resubmittals from suppliers and subcontractors.
• Maintain accurate logs for equipment, materials, and job site badging/access as assigned.
• Assist with compiling as-builts, start-up reports, O&M manuals, warranties, and owner training documentation.
• Update project records to ensure clear communication between office and field teams.
• Support monthly forecast updates and basic manpower tracking.
• Help ensure project billings align with contractual requirements and assist with budget entry into accounting systems.
• Maintain organized project files and perform general administrative tasks to support successful project execution.
• Provide professional communication with internal teams, subcontractors, and clients.

Benefits

• medical, dental, and vision coverage
• HSA options with employer contributions in select plans
• company-paid basic life and accidental death & dismemberment insurance
• Paid time off
• holiday pay
• 401(k) retirement savings plan
• Professional development through hands-on training, mentorship, apprenticeships, certifications, and clear career advancement paths

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED