Project Coordinator, Generator Sales
About The Position
The Project Coordinator works alongside customers vendors contractors and DVL Sales to create Generator Sales business transactions This Coordinator maintains monitors project plans project schedules work hours budgets and expenses and thrives in a high paced environment with ever changing developments This Coordinator works & communicates with all levels of the organization High attention to detail accurate and timely delivery of information while simultaneously assisting with multiple responsibilities is essential We are a hybrid workplace requiring office attendance approximately 24 hours per week including every Tuesday Come work for a nationally certified Great Place To Work Company WHAT YOU WOULD BE DOING Coordinate generator equipment sale projects with an emphasis on the manufacturerMaintaining and monitoring project plans project schedules work hours budgets and expensesCoordinate deliveries between manufacturers shipping company the rigger and customer sitesTrack and trace all equipment and maintain up to date information to ensure proper and timely delivery as well as communicating critical dates to internal and external stakeholdersVisit project sites as needed to confirm proper delivery no damage all equipment arrived for select shipments as neededCommunicate frequently with electrical mechanical and general contractors manufacturer and other vendors to ensure jobs are being completed and equipment is being delivered and installed on agreed upon timelinesGather stored material documents Photos Certificates of Insurance Bill of Sale etcAssist in obtaining compiling Operation & Maintenance documentation to customersMaintains a general technical and application knowledge of manufacturers generators and ancillary partsequipmentManages and maintains DVLs manufacturer in house inventoryManage incoming and outgoing generator and ancillary partequipment orders to and from DVL warehousesAssist sales electronically with maintaining company orders in CRM HubSpotVerify and obtain Sales Manager approval for each order configuration prior to the purchase to minimize mis ships and entry errorsReview and approve cranerigging and freight invoices for processingAttention to detail and knowledge of individual customer accounts goals site conditions and project statusesWork with Sales and Service Coordinators on combined projects
Requirements
- High School Diploma is required some college preferred
- Recent relevant project management experience required; commercialindustrial product experience preferred
- At least a few years of relevant customer service experience
- Experience or exposure to invoicing and billing
- Experience working in a fast paced demanding environment with multiple deadlines
- Strong organizational attention to detail and time management skills
- Proficient with Microsoft Office Suite Excel Word Outlook SL and HubSpot or similar
- Valid drivers license to travel to local customer sites
- Able to work 24 hours per week in Centennial office including every Tuesday
Responsibilities
- Coordinate generator equipment sale projects with an emphasis on the manufacturer
- Maintaining and monitoring project plans project schedules work hours budgets and expenses
- Coordinate deliveries between manufacturers shipping company the rigger and customer sites
- Track and trace all equipment and maintain up to date information to ensure proper and timely delivery as well as communicating critical dates to internal and external stakeholders
- Visit project sites as needed to confirm proper delivery no damage all equipment arrived for select shipments as needed
- Communicate frequently with electrical mechanical and general contractors manufacturer and other vendors to ensure jobs are being completed and equipment is being delivered and installed on agreed upon timelines
- Gather stored material documents Photos Certificates of Insurance Bill of Sale etc
- Assist in obtaining compiling Operation & Maintenance documentation to customers
- Maintains a general technical and application knowledge of manufacturers generators and ancillary partsequipment
- Manages and maintains DVLs manufacturer in house inventory
- Manage incoming and outgoing generator and ancillary partequipment orders to and from DVL warehouses
- Assist sales electronically with maintaining company orders in CRM HubSpot
- Verify and obtain Sales Manager approval for each order configuration prior to the purchase to minimize mis ships and entry errors
- Review and approve cranerigging and freight invoices for processing
- Attention to detail and knowledge of individual customer accounts goals site conditions and project statuses
- Work with Sales and Service Coordinators on combined projects
Benefits
- Employee Stock Ownership Plan ESOP
- 401k Retirement Program and Company Match
- Medical & Prescription Drug
- Dental
- Voluntary Vision
- 15 Paid Time Off days
- Volunteer Paid Time Off and 10 Holidays per calendar year
- FREE Short & Long Term Disability
- FREE Basic LifeAD&D
- Voluntary Supplemental Life insurance
- Flexible Spending Accounts Health Care and Dependent Care
- Employee Assistance Program
- Health Advocate
- Tuition Reimbursement
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Repair and Maintenance
Education Level
High school or GED
Number of Employees
51-100 employees
