Project Coordinator - Facilities

City of Paducah • Paducah, KY

30d • $53,720 - $67,150 • Onsite

About The Position

The Project Coordinator provides administrative, planning, and project coordination services for assigned facilities and organizational initiatives. This position plans, organizes, coordinates, and directs special projects, facility improvements, events, and special requests from initiation through completion. The Coordinator serves as a primary liaison among department leadership, facilities and operations staff, vendors, contractors, architects, engineers, consultants, and other stakeholders. The position coordinates resources, timelines, budgets, communications, documentation, and project requirements to ensure projects are completed efficiently, within established scope and available resources, and in alignment with organizational priorities.

Requirements

• Bachelor's degree from an accredited college or university in business administration, public administration, facilities management, project management, construction management, organizational management, or a related field
• Five (5) years of progressively responsible related experience
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Strong project coordination, problem-solving, and time-management skills.
• Ability to manage multiple projects, deadlines, priorities, and stakeholders.
• Ability to develop, understand, monitor, and implement project budgets.
• Knowledge of facilities planning, space utilization, procurement, project administration, and basic construction/renovation processes.
• Ability to coordinate effectively with departments, leadership, vendors, contractors, architects, engineers, and consultants.
• Ability to facilitate meetings and coordinate teams without direct supervisory authority.
• Ability to prepare clear reports, correspondence, schedules, project plans, and other documentation.
• Ability to exercise sound judgment, maintain confidentiality, and work independently.
• Proficiency with Microsoft Office Suite or comparable software.

Nice To Haves

• Equivalent combinations of education, training, and relevant experience may be considered where permitted by organizational policy.

Responsibilities

• Coordinate facility needs, space planning, relocations, equipment, furnishings, services, events, and operational requests across departments.
• Plan, coordinate, and oversee assigned projects from initiation through completion, including scopes, schedules, resources, milestones, risks, deliverables, documentation, and status reporting.
• Assist with budgeting, purchasing, contracting, estimates, and expenditure tracking while coordinating the personnel, equipment, supplies, and other resources required for projects and facility initiatives.
• Serve as a liaison with architects, engineers, contractors, consultants, vendors, and internal stakeholders; coordinate schedules, site activities, deliverables, communications, and operational requirements.
• Represent designated leadership as authorized; prepare reports, briefings, recommendations, and project updates; and serve as a central point of contact for leadership, departments, vendors, and facility users.
• Establish and maintain systems for project intake, prioritization, tracking, documentation, and completion; ensure compliance with policies, contracts, safety requirements, and regulations; and identify opportunities to improve efficiency and service delivery.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level