Project Coordinator - Engineering

GRAND RIVER DAM AUTHORITY•Pryor Creek, OK

3d•Onsite

About The Position

The Project Coordinator performs administrative and project support duties for the T&D Engineering department of the Authority. This role is crucial in supporting the T&D Engineering department's administrative and project management needs, ensuring efficient operations and project success.

Requirements

Competency with personal computers.
Training and experience with Microsoft Office Excel, Word, Access, Outlook, PowerPoint, OneDrive, Teams, and Project.
Ability to learn and use MAXIMO and Dynamics 365, to enter and track material purchases.
Ability to follow processes and procedures.
Competent in the use of the English language both in the written and verbal form.
Ability to prepare reports; to gather, review, and analyze data.
Ability to prioritize tasks and manage interruptions appropriately.
Strong communication skills.
Minimum high school graduate with at least five years of experience in administrative office work.
Experience working in a deadline-driven environment.
Experience showing strong organizational and multi-tasking skills.
Valid Oklahoma driver’s license.

Nice To Haves

Experience as an administrative assistant.
Basic Project Management knowledge.

Responsibilities

Assists with the project management administrative processes during project planning, initiating, executing, monitoring/controlling, and closing.
Assists with the construction administrative process, including but not limited to tracking costs and/or materials, processing vendor invoices, scheduling and facilitating meetings, and taking minutes.
Prepares and enters purchase requests and purchase orders for equipment, materials, and services related to T&D project.
Processes releases from purchase orders and contracts for equipment, materials, and services.
Makes purchases using the P-Card system; prepares documents to account for purchasing as required.
Assists with preparation and processing of project bid documents, as needed.
Maintains project records; scans documents and files electronically; files paper copies as needed, ensures proper storage of project documentation.
Assists in the creation and maintenance of project schedules for Project Manager(s).
Completes reports and project related forms as necessary.
Handles contract mailings, filing, etc.
Schedules and leads meetings as well as coordinates project activities as required with other GRDA departments and vendors.