Project Coordinator, Development

Link Logistics•Dallas, TX

17h

About The Position

The Project Coordinator, Development is responsible for providing administrative and operational support to the Development team across all phases of the industrial real estate development lifecycle. This role plays a critical part in ensuring the accuracy, consistency, and timeliness of development-related documentation, reporting, and data management. The Project Coordinator will manage contract workflows, track project milestones, support financial documentation, and maintain development records in Yardi and other internal systems. This position offers exposure to all aspects of industrial development, including acquisition, entitlement, construction, and lease-up. The ideal candidate is detail-oriented, highly organized, and capable of managing multiple priorities in a fast-paced environment while collaborating with internal teams and external partners.

Requirements

Bachelor’s degree in Engineering, Construction, Finance, Accounting, Real Estate, Business Administration, or a related field required.
Proficiency in Microsoft Outlook, Excel, Word, and PowerPoint.
Strong organizational skills and attention to detail.
Ability to manage multiple tasks and deadlines in a dynamic, fast-paced environment.
Excellent written and verbal communication skills.
Team-oriented with a proactive and collaborative approach to problem-solving.
Anticipates and responds to internal and external customer needs with professionalism.
Builds strong relationships and works effectively across teams and departments.
Applies creative thinking to solve business challenges and improve processes.
Takes ownership of responsibilities and delivers on commitments.
Seeks opportunities to enhance systems, workflows, and performance.

Nice To Haves

1–2 years of experience in real estate development, construction, or a related industry
Familiarity with Yardi or similar project management software

Responsibilities

Manage and maintain project documentation in Yardi and ensure accurate records are kept for all active developments.
Coordinate the collection of cash flow projections from general contractors, developers, and internal development managers.
Process and track development-related invoices, ensuring timely payments and accurate expense coding.
Collect and verify vendor documentation, including W-9s and ACH forms, for new vendor setup.
Prepare, manage, and execute contracts and project documentation in coordination with Legal and Development teams.
Track contract workflows, including negotiations, approvals, and execution; maintain audit files throughout the contract lifecycle.
Match invoices to contracts and ensure appropriate backup documentation is secured and coded correctly.
Interface with contractors and third-party managers to support documentation and reporting needs.
Set up and maintain tenant job records in Yardi in collaboration with Development Managers and the Leasing team.
Coordinate the close-out process for completed developments, ensuring all documentation is received and financial records are finalized.
Maintain non-financial project data in the development database and ensure accuracy for internal reporting.
Support all phases of the development process, from acquisition through lease-up.