Project Coordinator (Design & Fire Systems Operations)
About The Position
This role is for a Project Coordinator (Design & Fire Systems Operations) located in Chicago, IL. The company is a family-owned business with over 145 years of experience as a mechanical and fire protection contractor. The Project Coordinator will support the Fire Protection division by providing administrative, operational, and project coordination support to ensure projects are organized, on schedule, and fully supported from planning through completion. This role involves working closely with Design, Project Management, Sales, Field Operations, and Leadership Teams, as well as internal teams and external stakeholders like municipalities and authorities having jurisdiction. The position requires adaptability, a commitment to excellence, exceptional customer service, strong communication, and proactive coordination.
Requirements
- Completed Associate's degree in an administrative, business, or related program and/or three to five years of administrative support or project coordination experience, preferably within the construction, mechanical contracting, or fire protection industry.
- Excellent verbal and written communication skills.
- Strong customer service and interpersonal skills.
- Exceptional organizational skills and attention to detail.
- Ability to prioritize and manage multiple tasks in a fast-paced, deadline-driven environment.
- Strong proficiency in Microsoft Office Suite.
Responsibilities
- Assist in creating, tracking, and monitoring Foreman Packs and technician packets for field deployment.
- Track project milestones and ensure deadlines are met for submittals, O&M manuals, inspections, and other project deliverables.
- Support the Design, Project Management, and Sales team by gathering, organizing, and maintaining accurate project documentation and information.
- Participate in job scope, project status, and weekly progress meetings, including facilitating meetings when needed and documenting meeting minutes.
- Provide project-specific information and updates to internal teams and customers.
- Assist with obtaining information from local municipalities, authorities having jurisdiction (AHJs), and other external stakeholders.
- Ensure project records, documentation, and tracking systems remain accurate and up to date.
- Respond effectively to changing priorities and a variety of non-recurring assignments while maintaining organization and attention to detail.
Benefits
- 401(k) match
- Health benefits
- Bonus programs (profit sharing)
- Generous PTO with the opportunity to buy additional time off
- Paid Parental Leave (maternity and paternity leave)
- Mental Health Resources (free, full-service mental health care)
- Wellness Programs (on-site fitness centers, personal development funds)
- Professional Growth (education assistance, training programs, development opportunities)
- Hybrid and flexible schedules
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
