Project Coordinator - Data Centers

JLL•Poughkeepsie, NY

1d•Onsite

About The Position

The Project Coordinator is the financial backbone of data center and construction projects, directly responsible for all financial transactions from project initiation through closeout. This role demands exceptional organizational skills, flexibility, and the ability to manage multiple priorities simultaneously. You'll execute the financial aspects of assigned projects while supporting process improvement initiatives, maintaining critical financial documentation, and serving as a communication hub between project managers, vendors, general contractors, and subcontractors throughout the entire project lifecycle.

Requirements

Strong accounting and analytical skills with demonstrated understanding of construction financial processes
Proficiency in Project Development Services (PDS) technology and client-based project management software
Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
Knowledge of construction contract administration, purchase orders, and change order management
Understanding of lien waiver requirements, affidavits, and construction payment processes
Excellent organizational skills with proven ability to manage multiple priorities and meet tight deadlines
Strong written and verbal communication skills for vendor coordination and stakeholder engagement
Detail-oriented approach with commitment to data accuracy and quality assurance
Ability to work collaboratively in virtual environments using Zoom/Teams platforms
Bachelor's degree in Business Administration, Engineering, Construction Management, or related field.
2+ years of experience in project coordination or a similar role within the real estate industry.
Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.
Excellent communication and interpersonal skills, with the ability to collaborate with diverse teams and stakeholders.
Proficiency in project management software and tools, such as MS Project or similar applications.
Solid understanding of project management principles and methodologies.
Attention to detail and analytical mindset, with the ability to identify and resolve issues proactively.

Nice To Haves

Experience working with cross-functional teams in a multinational environment.
Strong problem-solving skills and the ability to think creatively to overcome challenges.
A positive attitude and a passion for continuous learning and professional growth.

Responsibilities

Managing all vendor invoices and applications for payment from general contractors and subcontractors, including issue resolution and payment tracking through completion
Creating, reviewing, and distributing Purchase Orders and Change Orders to construction vendors and subcontractors, ensuring executed copies are properly stored per folder structure requirements
Tracking and expediting all financial transactions (Budget Requests, Commitments, Change Controls, Invoicing) within client-based software to ensure workflows are completed within 48 hours
Conducting quality assurance reviews of backup documentation, cost codes, and construction change orders to ensure alignment with contract requirements and construction industry processes
Monitoring project health reports, closeout trackers, and data accuracy for data center and construction projects, updating records as needed to maintain data integrity
Coordinating weekly or bi-weekly touchpoints with Project Managers to align administrative and financial responsibilities with construction milestones and deliverables
Managing document control for construction documents, specifications, and submittals while ensuring proper folder locations and naming convention adherence
Supporting project closeout activities including final lien waiver tracking, subcontractor diversity reporting, commitment reconciliation, and substantial completion documentation
Assisting with vendor management updates, software access requests, and onboarding support for new team members on construction-specific processes