Project Coordinator - Data Centers

Convergint•Phoenix, AZ

About The Position

Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking Project Coordinator to join our amazing culture. As a Project Coordinator you are a part of a dynamic team that allows you to grow as Convergint grows. For information about how we use your personal information, please see our Colleague & Applicant Privacy Notice, available on convergint.com/careers. Who You Are You have a passion for providing world-class service to customers, colleagues, and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces equal opportunity and allows everyone to be the best version of themselves at work and home. You want to grow with us and deliver results as an exceptional Project Coordinator. Who We Are With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide. What you’ll do with “Our Training and Your Experience” Convergint's greatest strength is our people! Every colleague is encouraged to participate in our Recruit Awesome People program, helping us grow Convergint by promoting our colleague-first culture and referring top talent to the Talent Acquisition Team and hiring managers. Responsible for administrative aspects of assigned projects from award through completion including; but not limited to, planning, scheduling, subcontractor and material procurement, installation, invoicing, and close-out. Coordinate project requirements, related field tasks and activities with the Field Project Manager. Maintains accurate and up to date records of job status, job changes, material flow and other control records necessary for processing of internal and external reports. Enters data for new projects and change orders into the accounting system. Provide project financial oversight; including but not limited to, forecasting revenue, monthly invoicing, cashflow, and budget vs cost reviews (WIP reviews). Establish project milestones and analyze costs; Exposure to financial systems to review actual vs. estimated job cost and to provide timely and accurate project cost reports; identify reasons for low job site productivity and determine impact on the project; adjusts or corrects project plan and/or project cost estimates as necessary to meet financial goals. When required, coordinate with Design Team for project design requirements. Coordinates the procurement of materials, supplies, and subcontractors necessary for timely and cost-effective completion of the project within budget. Proactively communicate project schedules, project change proposals and related project activities on a regular basis with customer and seek to continuously improve customer satisfaction. Work with Accounts receivable team to ensure timely payment from customer. Act as “our customer’s best service provider” by providing timely updates on project, quickly addressing concerns, and by regularly seeking feedback on our performance. Identify potential project risks and develop/implement strategies to minimize impact and control deviations from estimated costs and project deadlines. Performs other duties and responsibilities as requested or required.

Requirements

Strong communication skills.
Solid Microsoft Outlook, Excel, and Word skills.
Solid organizational skills and the ability to handle multiple projects tasks simultaneously.
Excellent attention to detail.
Solid verbal, written and interpersonal communication skills.
Shows initiative – engages in proactive behavior and looks for opportunities.
Adaptable – responds effectively to changes in situation or information; ability to influence others and build consensus using strong written and verbal communication and presentation skills.
Developing financial analytical skills including cost control.
Basic ability to facilitate a collaborative working environment for customers and team members.
Education: High School/GED or equivalent experience

Nice To Haves

1-3 years administrative support or office management or equivalent
1-3 years maintaining and registering in industry state licensing programs

Responsibilities

Convergint's greatest strength is our people! Every colleague is encouraged to participate in our Recruit Awesome People program, helping us grow Convergint by promoting our colleague-first culture and referring top talent to the Talent Acquisition Team and hiring managers.
Responsible for administrative aspects of assigned projects from award through completion including; but not limited to, planning, scheduling, subcontractor and material procurement, installation, invoicing, and close-out.
Coordinate project requirements, related field tasks and activities with the Field Project Manager.
Maintains accurate and up to date records of job status, job changes, material flow and other control records necessary for processing of internal and external reports.
Enters data for new projects and change orders into the accounting system.
Provide project financial oversight; including but not limited to, forecasting revenue, monthly invoicing, cashflow, and budget vs cost reviews (WIP reviews).
Establish project milestones and analyze costs; Exposure to financial systems to review actual vs.
estimated job cost and to provide timely and accurate project cost reports; identify reasons for low job site productivity and determine impact on the project; adjusts or corrects project plan and/or project cost estimates as necessary to meet financial goals.
When required, coordinate with Design Team for project design requirements.
Coordinates the procurement of materials, supplies, and subcontractors necessary for timely and cost-effective completion of the project within budget.
Proactively communicate project schedules, project change proposals and related project activities on a regular basis with customer and seek to continuously improve customer satisfaction.
Work with Accounts receivable team to ensure timely payment from customer.
Act as “our customer’s best service provider” by providing timely updates on project, quickly addressing concerns, and by regularly seeking feedback on our performance.
Identify potential project risks and develop/implement strategies to minimize impact and control deviations from estimated costs and project deadlines.
Performs other duties and responsibilities as requested or required.