Project Coordinator - Construction

Albireo Energy•San Diego, CA

About The Position

This role involves providing comprehensive administrative and accounting support for construction projects. The Project Coordinator will be responsible for invoicing, managing project documentation, liaising with clients and internal departments, monitoring project progress, and assisting with financial processes such as collections, cash application, and accounts payable. The position also includes general administrative support for division staff and ensuring project close-out documentation is finalized.

Requirements

Associates degree, including college courses in accounting or business preferred.
Intermediate to advanced computer literacy, including experience with ERP/IT systems – Dynamics AX experience preferred.
Strong written and verbal communication skills.
Strong organizational skills.
Ability to work independently, take initiative, manage priorities, and see projects through to completion.
Working knowledge of basic accounting functions (AP, Percentage of Completion method).
Ability to coordinate with multiple internal departments (including Operations and Accounting).

Nice To Haves

Dynamics AX experience preferred.

Responsibilities

Prepare monthly and weekly invoicing to Solutions and Service customers.
Assist with the preparation and distribution of AIA formatted invoices and releases.
Communicate with Operations Managers, Project Managers, and Accounting regarding contract documents, change orders, approvals, and additional services related to billings.
Liaise with clients to identify and define project requirements, scope, and ensure client needs are met.
Monitor project progress and handle any issues that arise.
Prepare and manage project-specific COI’s and prelims.
Work with Operations, Service, and Accounting to facilitate client collections and cash application.
Project entry into AX when a new project is booked.
Schedule and prepare for job turnover meetings between Sales and Solutions, or between Solutions and Service.
Assist with the monthly forecasting and reporting processes.
Generate Purchase Orders and document goods receipt in AX.
Receive incoming supplier/subcontractor invoices, verify accuracy and readiness to pay with Project Manager, and assist Accounting team with processing for payment.
Assist the RMA process.
Assist with the administration of the master labor schedule.
Finalize project close-out documents (Warranty Letters, As-Built, O&M documents).
Provide general administrative and office support for Division staff.