Project Coordinator, Construction Operations

Rexford Industrial • Los Angeles, CA

20h • Hybrid

About The Position

Rexford Industrial Realty, Inc. is seeking a Project Coordinator, Construction Operations to support its Development & Construction platform across construction, PM capex, development, pre-construction, and design. This is a hands-on role for an experienced coordinator who will own and improve processes. The position is hybrid, requiring a minimum of two days per week in the office, with additional in-office presence based on business needs.

Requirements

• 3-5 years of experience in construction administration, project coordination or construction operations, ideally in commercial or industrial real estate.
• Working knowledge of basic construction documents, including contracts, certificates of insurance, lien waivers and change orders.
• Advanced Excel skills (pivot tables, lookups, data cleanup) and proficiency in Word and Outlook.
• Proven track record of building or improving processes, checklists or templates.

Nice To Haves

• Bachelor's degree preferred, or equivalent experience.
• Experience with Smartsheet, Yardi preferred.

Responsibilities

• Own and update the DCM manual, standard operating procedures (SOPs) and process checklists for key milestones such as budget approvals, schedules and project closeout.
• Maintain project allocation reporting to assist in staff workload analysis.
• Coordinate the DCM technical onboarding and training program: schedule sessions, maintain training materials and track completion.
• Manage the approved vendor list and the general contractor and trade list by geography and project type (ground-up, repositioning, small projects), including prequalification tracking.
• Track certificates of insurance and lien waivers with the project controls team and Legal Code and submit P-card (corporate) charges for the DCM team to Finance.
• Provide backup support for invoice processing.
• Support the EVP, VP, Director and construction managers on special projects.
• Assist in managing and coordinating team volunteer events.
• Assist in the coordination and organization of team events / training, departmental communications.
• Perform other duties as assigned.

Benefits

• Comprehensive Benefits Package Including Medical, Dental, Vision, and Life Insurance.
• Flexible Time Off
• Bonus Eligibility & Long-Term Incentives
• 401(k) Employer Match Program
• Professional Development Resources
• Robust Health & Wellness Program
• Volunteer and Community Engagement Opportunities
• Employee Resource Groups committed to Diversity, Equity, and Inclusion.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree