Project Coordinator (Business Transformation)
About The Position
Stronghouse Solutions is seeking a Project Coordinator to join our Transformation Team. This role is ideal for someone with experience supporting cross-functional project work, particularly in professional services, consulting, implementation, or operations. You will play a key role in supporting business-critical initiatives by maintaining project plans, RAID logs, documentation libraries, and coordination workflows that bring structure and visibility to our transformation efforts. The ideal candidate thrives on clarity, accountability, and follow-through. You’re not afraid of templates, spreadsheets, timelines, or structured follow-ups - in fact, you see them as essential tools for moving work forward. You will work closely with project leads and executive stakeholders to keep initiatives on track, timelines visible, and documentation clean and current.
Requirements
- 5-10 years of experience in project coordination, engagement delivery, implementation support, business operations, or client service roles.
- Prior experience supporting transformation, implementation, or cross-functional business initiatives.
- Proven ability to manage structured work products: trackers, checklists, project calendars, status logs, RAID logs, RACI matrices, and related artifacts - not just creating them, also using them to actively drive clarity and follow-through.
- Familiarity with project delivery principles (dependencies, risks, milestones, stakeholders).
- Background in professional services, consulting, tax/legal ops, SaaS onboarding, or internal PMO.
- Strong documentation skills with a high attention to structure, formatting, and clarity.
- Proficiency with Microsoft Office (especially PowerPoint and Excel).
- Excellent verbal and written communication skills.
- Highly organized, process-driven, and accountable.
Nice To Haves
- Experience with project management and tracking tools (e.g., Smartsheet, Trello, Asana, Monday.com).
- Experience facilitating or coordinating stakeholder meetings, decision logs, or delivery workshops.
- Familiarity with transformation programs, system rollouts, or operational change initiatives.
- Demonstrated ability to work independently while supporting multiple projects in parallel.
Responsibilities
- Maintain and update structured work products such as task trackers, RAID logs, RACI matrices, timelines, and project plans.
- Build and manage light-weight documentation packages and implementation toolkits for transformation initiatives.
- Track deliverables, dependencies, and blockers across teams and initiatives.
- Serve as the documentation owner and point of continuity across recurring project meetings.
- Prepare and maintain clear, structured project documentation: status reports, action logs, RAID items, project summaries, intake forms.
- Support the development and usage of standardized templates and reporting formats for repeatable project operations.
- Ensure consistent file structure, version control, and centralized documentation access across teams.
- Collaborate with departments such as IT, Finance, HR, Accounting, and Operations to align timelines and task accountability.
- Coordinate project workshops, milestone reviews, and recurring syncs; ensure agendas, outcomes, and next steps are captured and followed up.
- Drive structured follow-up processes that keep owners accountable and projects on track.
- Draft internal updates and structured project summaries used by the Transformation Office.
- Maintain project dashboards and trackers used by leadership to monitor initiative progress.
- Support the VP of Transformation and project leads in preparing executive-ready deliverables and briefings.
Benefits
- full suite of benefits (healthcare, dental, vision, 401K match, etc).
- Competitive compensation and full benefits.
- Numerous internal growth opportunities as the company continues to expand, providing a clear path for career advancement.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
