Project Coordinator, Baggage Handling System

Greater Toronto Airports Authority•Toronto, ON

21d•Onsite

About The Position

The Greater Toronto Airports Authority (GTAA) is seeking a Project Coordinator to provide project, technical, and contract administration support for the planning, development, design, construction, and close-out of assigned Baggage Handling Systems (BHS) projects. These projects are part of the BHS capital program, involving renovations and new construction within GTAA-owned facilities. The role may also involve leading small capital projects and coordinating the purchase of fleet vehicles and equipment. The position reports to the Senior Project Manager and/or Manager, Capital Projects/Development and/or Associate Director.

Requirements

A Post-Secondary Degree or Diploma in Architecture, Architectural Technology, Engineering, Engineering technology, Interior Design, Business, Finance, Commerce or Construction management and/or an acceptable combination of education, training, and/or experience.
A minimum of (2) years’ experience in Project Management and leading design and construction related contracts.
Experience in a Customer Centric Environment.
Ability to obtain and retain Transportation Security Clearance.
Knowledge of project management, design principles and practices, construction activities, commissioning, drawings and specifications, trends, and developments in the use of materials and project delivery techniques.
Knowledge of contracting procedures, project approval processes, and procedures.
Knowledge of related government legislation in the areas of construction, fire codes, building codes, occupational health and safety requirements, engineering codes.
Ability to build and maintain strong relationships with all internal and external partners, Design Consultants, Contractors and Vendors.
Ability to deal with contractors, consultants, vendors and situations requiring a high degree of tact and diplomacy.
Ability to interpret contracts to find a solution and advance as necessary.
Knowledge of business computer applications (Microstation, Word, Excel, ProjectWise, and MS Project).
Must possess strong problem solving skills and demonstrate effective interpersonal abilities, customer service skills, time management skills, multitasking skills, communication and writing skills.
Must demonstrate tact and diplomacy, cooperativeness, and good judgement.

Nice To Haves

Experience in handling projects and knowledge of Project Delivery Process would be considered an asset.
Project Management Professional (PMP) certification would be an asset.

Responsibilities

Assist Senior Project Managers with assigned project management tasks through each phase of project delivery.
Assist with development of project requirements, vendor selection, project execution plans, scopes of work, and other project governance requirements to ensure technical excellence in design stages.
Maintain project controls (i.e., Financial, Schedule, Risks, Changes, Information Management) using established tools and reporting structures.
Monitor and analyze project performance against baselines or metrics and identify any trends.
Participate in project meetings with consultants, contractors, vendors, and partners, and prepare meeting minutes when needed.
Coordinate and assemble technical requirements for the purchase of fleet vehicles, furniture, fixtures, equipment, and construction related to capital projects, and stand-alone pieces of equipment; also includes pre-delivery inspection, inspections at delivery and equipment acceptance.
Conduct on-site reviews of construction progress, project compliance, and site issues/conditions. Attend site meetings as required.
Guide Tenants, Partners, Consultants and Contractors through various GTAA requirements and approval processes including but not limited to Facility Alteration Permits, Airside & Groundside permits, Activity Notices, and Shutdown Requests.
Maintain compliance with GTAA, industry safety requirements and other standards, guidelines and processes for project development.
Plan, coordinate and deliver small projects.