Project Coordinator/Administrative Assistant

FORENSIC ANALYTICAL CONSULTING SERVICES INC•McHenry, CA

1d•$55,000 - $60,000

About The Position

The Project Coordinator Administrative Assistant supports the office’s administrative operations while providing assistance with project coordination. This role involves managing day-to-day administrative tasks, helping track project progress, and ensuring smooth communication between team members and stakeholders.

Requirements

High School Diploma; Associate’s Degree preferred.
2+ years of work experience in a customer-centric or operations role.
Effective, professional, and clear communication skills, both written and oral.
Ability to maintain confidentiality and discretion when handling sensitive information.
Proficiency with Microsoft Office and the ability to learn new computer programs.
Self-motivated, organized, and detail-oriented.
Capable of working independently with strong time-management skills.
Physical ability to stoop, kneel, climb, crawl, walk, and stand for extended periods in varied work environments to perform sampling activities.
Ability to lift and carry equipment up to 50 lbs.
Prolonged periods of sitting at a desk and working on a computer for documentation and reporting.
Must be able to pass a background check, annual physicals, and OSHA-required respirator fit tests.

Responsibilities

Support Project Managers with administrative aspects of technical projects, including maintaining project contracts, gathering project-specific information and paperwork, performing data entry, and assisting with project invoicing.
Pick up or drop off supplies, lab samples, or items requested by the technical team.
Coordinate maintenance of office space and equipment, including tracking and scheduling equipment calibration and repairs as needed.
Maintain inventory and organization of office supplies, warehouse items, and equipment.
Create and maintain purchase orders for supplies or items ordered.
Answer incoming phone calls and provide accurate information regarding company services, forwarding calls to the appropriate personnel as needed.
Prepare for meetings, including organizing conference rooms, ordering food, setting up projectors and laptops, and gathering necessary supplies.
Plan office events, such as employee recognition events, annual holiday parties, and happy hours.
Manage, schedule, and maintain accurate records for employee certifications, trainings, and annual medical evaluations.
Prepare and send packages via US mail, FedEx, or UPS.
Book hotel and travel reservations for employees for projects and events.
Collaborate with Human Resources and Accounting departments as needed on projects and administrative tasks.

Benefits

Competitive base salary with performance-based bonus structure tied to individual and team achievements.
401(k) retirement plan with company matching contributions
Medical coverage with company-paid premiums for employees and dependents
Vision and dental plan options
Flexible Spending Accounts (health care and dependent care)
Company-sponsored programs including Employee Assistance Program, life and disability insurance, Rocket Lawyer legal services, and mobile phone plan with Verizon
Voluntary benefits options including supplemental life insurance for employees and dependents, short-term disability, hospital, accident, and pet insurance
Generous PTO (3 weeks accrual), paid holidays, volunteer days, and floating holiday
Tuition Reimbursement Program to promote higher education
Paid training and certifications to support career advancement
Incentive Bonus Plan and Donation Matching Program