Administrative Assistant - Project Coordinator

Consor Engineers • Draper, UT

8h • Onsite

About The Position

We are seeking a highly capable, organized, and detail‑driven Administrative Assistant / Project Coordinator to support our Draper office and leadership team. This role is ideal for someone who takes pride in running a tight operation, anticipates needs before they arise, and consistently exercises sound judgment in a professional services environment. In this position, you will serve as a trusted administrative partner, ensuring smooth day‑to‑day office operations while supporting engineers and management with document control, project deliverables, and organizational workflows essential to transportation and infrastructure design projects. The right candidate is proactive, discreet, and confident working with a high level of independence and responsibility. This role offers the opportunity to work closely with engineering and leadership teams, contributing to meaningful and impactful projects across the region.

Requirements

• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook), Bluebeam, and Adobe Acrobat, with the ability to quickly learn new tools and workflows.
• Exceptional organizational skills and sharp attention to detail.
• Demonstrated ability to work independently, take ownership, and anticipate needs.
• Sound judgment and discretion when handling confidential or sensitive information.
• Clear, professional communication and interpersonal skills.

Nice To Haves

• Prior administrative experience in an engineering, consulting, or professional services environment preferred, but not required.

Responsibilities

• Prepare, review, and process expense reports accurately and on time.
• Provide direct administrative and organizational support to office leadership.
• Assist with prioritizing tasks, correspondence, and time‑sensitive items.
• Support scheduling, coordination, and other administrative needs that keep teams operating efficiently.
• Assist in assembling project deliverables, proposals, and advertisement packages.
• Organize, combine, format, and file QC documentation to ensure compliance with project requirements and funding obligations.
• Perform thorough quality checks of documents to ensure accuracy, completeness, and consistency before submission.
• Maintain well‑organized electronic project files in accordance with company standards.
• Manage office and breakroom supplies (paper, toner, kitchen items) to ensure the office remains consistently stocked and functional.
• Coordinate routine office needs such as printer readiness and general common‑area upkeep.
• Support small office morale activities, including stocking the soda machine and coordinating Friday donuts or similar events.
• Occasionally coordinate with clients regarding advertisement packages or document submissions under guidance from project managers.
• Serve as a reliable point of contact between engineers, leadership, and administrative processes.
• Utilize Microsoft Word, Excel, Outlook, Bluebeam, and Adobe Acrobat to create, edit, and manage documents.
• Assist in preparing internal presentations for staff meetings, including updating charts, graphs, and spreadsheets tied to sales and operational performance.
• Maintain organized digital and physical filing systems.
• Track fleet vehicles, equipment, and related documentation as needed.
• Identify opportunities to improve administrative workflows and office processes.
• Adapt to evolving priorities and assist with special projects as assigned.

Benefits

• Career Growth & Development – Tuition reimbursement program, paid professional training, major license achievement bonus, extensive on-demand learning center, and paid professional memberships.
• Work-Life Alignment – Industry-competitive PTO, seven paid holidays and two floating holidays, flexible work schedules, paid parental leave, and eligibility for hybrid and remote work options for some employees based on role responsibilities.
• Wellness – Medical, dental and vision insurance, employee assistance program, fitness and wellness reimbursement, and HSA and FSA options.
• Life – Employer-paid STD and LTD, employer-paid term life insurance, and retirement 401(k) with company match.
• Community – Quarterly social events, paid group volunteering events, and employee networks and groups

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed