Project Coordination Planner (Hybrid - La Crosse, WI)

Dairyland Power Cooperative • La Crosse, WI

10d • $89,000 - $133,500 • Hybrid

About The Position

Dairyland is seeking a Project Coordination Planner to provide planning, coordination, documentation, and process support for cross-functional growth initiatives, primarily Dairyland’s large-load interconnection process and related activities. This role is crucial for maintaining schedules, meeting cadences, portfolio visibility, records, action items, and communication channels to ensure efficient workflow from intake through decision, handoff, or closure. The Project Coordination Planner will support process consistency and follow-through, while functional departments retain technical ownership, resource decisions, approvals, and overall project-management accountability. This position is part of the Community and Economic Development team and operates within a People First culture that values appreciation, collaboration, and professional development.

Requirements

• Bachelor’s degree in business administration, operations, analytics, public administration, engineering technology, project coordination, or related field.
• Minimum five (5) years of experience in project coordination, program administration, process coordination, business operations, or comparable cross-functional work.
• Experience coordinating complex processes, maintaining records, tracking concurrent priorities, facilitating meetings, documenting decisions, and using CRM or project-tracking systems is required.
• Strong organization, follow-through, planning, and project-coordination skills.
• Ability to coordinate work across departments, follow up on commitments, and communicate status without direct authority over functional resources.
• Ability to establish processes, schedules, milestones, documentation, and escalation mechanisms.
• Strong facilitation, communication, attention to detail, analytical, and decision-support skills.
• Sound judgment, discretion, ownership of assigned coordination work, and comfort operating where processes are still being refined.

Nice To Haves

• Electric utility, energy, infrastructure, economic development, Dynamics 365/SalesHub, Power BI, process-improvement, or formal project-management exposure is preferred.
• Project-coordination, process-improvement, data-analytics, change-management, or related certification is preferred.

Responsibilities

• Coordinate and maintain the planning process for large-load opportunities and related strategic initiatives from intake through decision, implementation handoff, withdrawal, or closure.
• Maintain portfolio visibility, including stages, schedules, milestones, responsible parties, dependencies, decision needs, commitments, and next actions.
• Coordinate cross-functional participation across impacted departments while preserving functional ownership, technical authority, resource accountability, and decision rights.
• Establish meeting cadences, prepare agendas, facilitate working sessions, document decisions, assign action items, follow up on commitments and unresolved issues, and prepare report out documents.
• Identify schedule slippage, resource conflicts, data gaps, unresolved dependencies, decision needs, and potential risks; work with functional owners to clarify status and elevate unresolved items through the Manager when needed.
• Serve as coordination-process steward for Large Power Solutions project data in SalesHub CRM, including stage definitions, documentation expectations, data quality, and routine reviews.
• Summarize CRM and portfolio data to highlight trends, aging items, milestone performance, forecasted load, bottlenecks, and risks for leader review and planning discussions.
• Coordinate special economic-development processes and other high-priority requests requiring cross-functional review, documentation, status tracking, and communication of approved outcomes.
• Document decisions, assumptions, requirements, commitments, process changes, closeout status, lessons learned, and relevant project information to retain organizational knowledge.
• Recommend improvements to the coordination system as Dairyland’s growth strategy, project portfolio, and organizational needs evolve.
• Actively participate as a member of the Community and Economic Development team, modeling safety, excellence, accuracy, collaboration, and efficiency.
• Other duties as assigned.

Benefits

• Health & disability benefits (medical, dental, vision, short & long-term disability)
• Life insurance
• Generous 401(k) and Pension Plans
• Paid Time Off
• Robust Wellness Program
• New Flexible Work Program
• Tuition Reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level