Project Controls Specialist

American Real Estate Partners LLC•McLean, VA

1d•Hybrid

About The Position

The Project Controls Specialist (PCS) is responsible for the full financial and schedule reporting package for an assigned project or project set, serving as the primary point of contact for its data integrity. Working independently within that scope, the Specialist keeps operational data accurate, synchronized, and actionable across Project Management, Project Accounting, and project leadership. The Specialist synthesizes cost and schedule data to identify emerging risk before it becomes variance, develops and maintains the primary financial inputs that drive the Project Team dashboards, and informally guides team members on tools and reporting standards. The Project Controls Specialist reports to the Program Manager, Technical Operations and has a hybrid work schedule of 4 days a week in-office at HQ in McLean, VA.

Requirements

Bachelor’s degree in Construction Management, Finance, Engineering, related field or additional significant relevant working experience in lieu of degree.
5+ years of progressive experience in project controls, project accounting, or project management, with a focus on major capital projects.
Demonstrated experience independently managing budgets and complex schedules for major-scale industrial, infrastructure, or data center projects is required.
Advanced proficiency in Microsoft Office Suite (especially financial modeling in Excel) and working proficiency with enterprise project controls software.
Demonstrated working proficiency with Oracle Primavera Cloud (OPC) or P6 is required.
Ability to build and maintain collaborative relationships across cross-functional teams, acting as a trusted point of contact for both technical project leads and financial partners.
Ability to synthesize project data into a concise narrative and present variance analysis and RAID updates directly to Project Directors.
Working mastery and demonstrated use of industry-standard project management and accounting tools, with a focus on Northspyre and Oracle Primavera Cloud (OPC) or P6.
Proven ability to manage competing, high-priority deadlines and complex financial models across the assigned project or project set.
Clear, professional communication and presentation style that prioritizes transparency, accuracy, and organizational alignment.

Nice To Haves

Candidates with Master’s degree are strongly encouraged to apply.

Responsibilities

Independently lead the generation and maintenance of complex project budgets, multi-year forecasts, and draw schedules in collaboration with Project Directors, optimizing capital deployment and tracking across the assigned project or project set.
Develop and standardize proactive financial reports, including advanced Estimate-to-Complete (ETC) and Estimate-at-Complete (EAC) analyses and scenario-based S-Curve modeling, to predict and mitigate potential budget variances.
Conduct and present variance analysis (Actual vs. Budgeted vs. Projected vs. Planned) directly to Project Directors, providing clear, actionable financial health narratives for the assigned project or project set.
Serve as the primary liaison and system owner for Finance and Accounting, ensuring data integrity across enterprise systems, including Northspyre and Oracle Primavera Cloud, to support strategic decision-making.
Lead the financial validation and processing of complex change orders and high-value invoices, guaranteeing all commitments align with contractual benchmarks and project logic.
Manage the end-to-end change control process, implementing best practices to mitigate scope creep and ensuring every financial adjustment is meticulously documented and integrated into the broader portfolio forecast and business plan.
Directly manage the project contract ledger, ensuring strict compliance in tracking lien waivers and retention to satisfy rigorous joint venture and financing requirements.
Lead the preparation and submission of project documentation required for quarterly audit compliance and specialized tax structures.
Collaborate closely with the Director of Scheduling to oversee the integrity of the Integrated Master Schedules (IMS) within Oracle Primavera Cloud (OPC), analyzing schedule performance index (SPI) data to inform executive-level decision-making.
Design, develop, and maintain executive reporting frameworks and dashboards that provide high-fidelity, predictive visibility into project risks, milestones, critical path items, and workforce constraints.
Support the standardization of the Work Breakdown Structure (WBS) across all active and upcoming projects in the portfolio to ensure consistency and comparability.