Project Controls Specialist

Mott MacDonald•New York, NY

4d•$70,000 - $86,000•Hybrid

About The Position

At Mott MacDonald, we trust our brilliant people to do brilliant things in engineering, management, and development services, supporting multisector project work in over 150 countries. As one of the largest employee-owned companies in the world, we pride ourselves on our ability to deliver exceptional outcomes through our network of 20,000+ talented consultants. With sustainability and innovation at the heart of all our sectors in North America, including, Buildings, Energy, Transportation, and Water. We believe in empowering our people to excel, learn, and grow, offering diverse opportunities to contribute to career-defining work. Join us and be part of a collaborative environment where your ambitions are united with ours, and you can truly shape your story. If you share that vision, even if you don’t meet every requirement listed, we’d still love to hear from you. We value potential and diverse perspectives as much as experience. Let’s explore how we can support your growth and help you take the next step in your career, while contributing to an exciting new chapter for Mott MacDonald in North America. As a participant of our brand-new graduate program, launching in 2026, you’ll gain hands on experience across a variety of impactful projects.

Requirements

Bachelor’s degree in a related field.
Capable of tracking budgets and deliverables against overall project requirements
Must be able to manage deadlines across multiple projects
Must have exceptional organizational skills
Must have excellent written and verbal communication skills
Creative thinking skills, with a methodical and pragmatic approach to problem solving
Proficient communication and presentation skills to engage confidently with clients and colleagues
Resilient, solution-oriented mindset, with a focus on continuous growth and delivering value
Ability to build and maintain relationships and rapport with internal and external stakeholders
Collaborative spirit and commitment to teamwork

Nice To Haves

Experience with scheduling software will be more advantageous
Experience with engineering projects preferred
Prior experience with Excel, Sharepoint and PowerBI software preferred. This includes ability to: Create complex formulas to calculate progress and compare various data set. Generate charts, and pivot table to summarize dataset. Build simple dashboards to showcase results in an easy-to-follow manner.

Responsibilities

Assist in development of project WBS, budgets, resource forecasts, risk registers, and standardized internal forms
Monitor and report on project planned spend, actual spend, and estimate to complete
Compile data, analyze, and report on project costs, profits, and budget trends
Perform data validation and quality checks on project expenses and invoices
Facilitate and support completion of internal quality and reporting requirements
Initiate and manage purchase orders
Perform quality checks and facilitate processing of subconsultant invoices. Track and monitor subconsultant progress against budgets
Prepare ad-hoc reports for distribution
Interact with project managers, invoicers, and accounting team to address project needs and resolve issues
Collaborate within the Project team/ finance department/ and Project Controls practice as required
Provide bid stage proposal support, to include assisting in development of fee proposals
Manage contract amendment process. Assist in creating progress trackers, collect and/or develop necessary inputs
Create and manage scope change documents and track progress
Attend meetings and prepare meeting notes/minutes as well as produce materials for meetings
Provide timesheet clarification assistance
Other duties as necessary
Build connections through our Early Career Professionals Network